Bilingual School Operations Associate

The Operations Associate is a critical position for the functioning of the school reporting to the Director of Operations. The Operations Associate has ongoing responsibilities in supply management ordering shipping receiving and distribution of materials maintaining the teacher workroom scheduling and managing transportation for all school trips managing Capital Citys building assets and more. This job description outlines the primary duties of the position but the Director of Operations may assign additional responsibilities as is a 12-month position which is exempt and therefore not eligible for overtime pay under the provisions of the Fair Labor Standards strength is an essential requirement of the role and will include movements like lifting pushing bending pulling and organizing. The role will require regular receiving of boxes and packages sometimes up to 50 lbs. and will use or operate weight management assistance devices like dollies carts handtrucks and pallet responsibilities of the School Operations Associate include:Supply ManagementManage the ordering process for each campus and Central Office in the development and implementation of supply order training to staff on ordering procedures and enforce for the beginning of the school year consumable/non-consumable orders and and track all instructional materials office supply organized supply rooms surplus materials and perform quarterly and maintain positive relationships with ManagementMaintain records of Capital City building assets including with the IT team to order secure and catalogue tech assets and digital and sign for an accurate invoice is received and processed for payment for each and file receipts for purchase reconciliation. Ensure timely distribution of deliveries to quality control of all ordered items including managing necessary down cardboard boxes prior to Workroom (TWR)/Campus Staff Lounges & Vending MachinesRegularly stock the teachers workroom with all school aesthetics at a high level by keeping the TWR clean and fully TWR laminator and front desk postage meter and schedule necessary coffee and vending machines: including ordering and stocking coffee supplies reporting operation issues scheduling maintenance handling reimbursement processes when the machine doesnt operate correctly. Support to Spanish-speaking families and community membersProvide translation of operations communications to families health notices and other materials into Spanish as nurses in communicating with students or parents in Spanish as as a general resource for Spanish-speaking Operations/Special ProjectsSchedule and manage annual school picture day including: individual student photo day class/grade photo day student ID ordering and staff photos/ and manage transportation services for all student field trips and fieldwork including: liaison between bus and charter services and organizing school staff all aspects of school operations including health meal service front desk maintenance custodial support traffic duty during arrival and dismissal as needed. Assist in logistics planning and implementation for internal and external events that may include unlocking doors transporting materials guiding visitors. This may involve occasional evening or weekend with staff key and ID distribution as with photocopying mailings data entry filing etc. as duties as assigned by the Director of Operations Business Manager or duties as assignedThis position is ineligible for recurrent telework. Job duties are expected to take place in-person at Capital Qualifications:Minimum required qualifications: Bachelors degree preferredPrior experience as an operations assistant in a school setting is preferredStrong and professional oral and email communication skillsProficiency with databases spreadsheets word processing software and email (Capital City uses the GoogleSuite)Customer service oriented dependable show initiative self-motivated and able to work independently as well as with and on a teamHighly organized demonstrate meticulous attention to detailAble to prioritize tasks and multitask on competing projectsFlexible and able to adjust to unexpected schedule changesFriendly professional and comfortable interacting with a variety of people including vendors colleagues students and other professionalsSpanish fluency is requiredIn addition to the above requirements staff members must meet the requirements of all hires at Capital City including a criminal background check and a negative TB test. About Our SchoolCapital City was founded in 2000 and currently serves a diverse population of nearly 1000 students across PK-12th grade. We have been recognized as a model for social emotional and academic development. Our program emphasizes a commitment to diversity and equity a strong inclusion model and the integration of arts into the curriculum. We are a credentialed EL Education Mentor School ( in the national network of over 150 schools. Through this model teachers craft long-term learning expeditions that connect learning to the real-world and incorporate projects research fieldwork and service to support students in meeting rigorous standards. Learn more at . Capital City is an equal-opportunity employer. We do not discriminate on the basis of race color national origin marital status religion sex age sexual orientation disability or any other protected status. All employment decisions will be made solely on the basis of the individuals qualifications as related to the requirements of the position being filled.

Required Experience:

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