Sr Admin Support Specialist
Sr Admin Support Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education and Experience:High School Diploma or GED AND:
- 24 months office clerical or administrative experience.
Skills:
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask be organized and self-motivated
- Ability to work in stressful situations
- Ability to communicate effectively verbally and in writing
Certifications: None
Advertised Physical and Educational Requirements:
- Sit for prolonged periods.
- Engage in repetitive motion.
- Use of computer and telephone.
- Stand stoop bend and reach.
Department Preferences:
- University PeopleSoft experience and processing service agreements.
Supervision:
- None.
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
The Senior Administrative Support Specialist administers and supports the operation of the National Center for Disability Education and Training. This includes ordering supplies assisting with travel and database entry and event planning for Pre-ETS Specialist staff. This position will also prepare reports including budgets and expenditures. Detail oriented and communication skills are requirements to fulfill duties.
Job Duties:
- Resolving routine questions and problem filing maintenance scheduling appointments reception inventory management typing report preparation and correspondence.
- Maintains office files that may be of a confidential nature.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records messages or responds to caller with routine information.
- Serves as a contact person for other employees or the outside public.
- Provides information regarding location or availability of materials resources and services.
- Monitors and orders supplies for the office and completes requisitions.
- Responsible for typing correspondence manuscripts lectures and grant proposals
- Reviews and responds to routine correspondence for program manager.
- Prepares processes and tracks facility and service agreements collaborative agreements and independent contractor forms.
- Prepares various reports to include but not limited to expenditures budgetary records and staff schedules.
- Makes copies and assembles materials.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- Collects time sheets enters into PeopleSoft tracks leave completes ETRs and special pays.
- Opens routes and prepares incoming and outgoing mail.
- May run errands for the department.
- Plans and organizes logistics for meetings trainings and conferences.
- Makes travel arrangements.
- Performs related duties as assigned to successfully fulfill the function of the position.
Required Experience:
Senior IC
Employment Type
Full-Time
