Executive Administrative Assistant - Infrastructure & Corporate Citizenship
Executive Administrative Assistant - Infrastructure & Corporate Citizenship
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Job Description
Job Description
Work Arrangement:
This role is categorized as hybrid. This means the successful candidate is expected to report to GM Global Technical Center in Warren Michigan three times per week at minimum.
The Role:
The Executive Administrative Assistant will support the Infrastructure & Corporate Citizenship Director staff ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail the ability to manage multiple tasks and the capability to build and maintain relationships across the successful candidate should appreciate a fast-paced high-energy team and be adaptable to change. You should be able solve problems through action make high-quality decisions work with urgency and accuracy and think with a strategic mindset. Graceful management of ambiguity cultivation of innovation and an insatiable desire to collaborate are all required to be successful in the role.
What Youll Do:
Administrative Support - Provide comprehensive administrative support including managing calendars scheduling meetings coordinating travel arrangements and managing expenses.
Project Management - Assist in the planning and execution of communication projects ensuring deadlines are met and objectives are achieved. Track project progress and provide updates as necessary.
Technology Management - High proficiency in GM technologies but also embrace new technologies programs applications and tools to enhance productivity including Microsoft Office Suite CoPilot ChatGPT and project management an early adopter of emerging technology and takes lead on piloting new tech.
Document Preparation - Create edit and format documents spreadsheets and presentations. Ensure all materials are accurate professional and align with team standards.
Communication - Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
Team Coordination - Organize and facilitate team meetings including preparing agendas taking notes and following up on action items. Oversee alias channel management and ensure the Communications team is aligned and working notes and distributes post meeting action items. Helps with the tracking of key elements including Objective & Key Results/Key Performance Indicators team budgets purchase orders and other team metrics.
Initiative - Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and stretch assignment tasks to work beyond scope to support others on the team.
Cross-Functional Collaboration - Work across various departments to gather information coordinate efforts and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels particularly EA peers on other and teaches peers new ways of working shares proactively to advance the entire team.
Event Planning - Assist in the planning and execution of internal and external events ensuring all logistics are handled point on all logistics for team offsite including support with obtaining external speakers travel reservations and other critical components.
Additional Job Description
- 4 years administrative experience supporting Director level or equivalent
Bachelors Degree strongly preferred (or equivalent experience)
Highly proficient in various tools including Microsoft Office (Outlook Word Excel and PowerPoint) Google Slack etc.
Demonstrated high-level of integrity and discretion handling confidential matters
Must have strong organizational skills and the ability to prioritize requests
Ability to operate in a fast-paced dynamic environment
Must be graceful under pressure and exhibit an executive presence at all times
Highly proficient oral and writing communications skills
Must be willing to accommodate varied time zones to support leaders
Relocation:
- This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.
GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP NOW OR IN THE FUTURE. THIS INCLUDES DIRECT COMPANY SPONSORSHIP ENTRY OF GM AS THE IMMIGRATION EMPLOYER OF RECORD ON A GOVERNMENT FORM AND ANY WORK AUTHORIZATION REQUIRING A WRITTEN SUBMISSION OR OTHER IMMIGRATION SUPPORT FROM THE COMPANY (e.g. H-1B OPT STEM OPT CPT TN J-1 etc.)
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Employment Type
Full-Time
