Department Payroll Specialist

Sjgov

Posted on : 22-07-2025

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1 Vacancy

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Job Location

Stockton, CA - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 22-07-2025

Job Description

Introduction

TYPICAL DUTIES

Gathers prepares and maintains information for personnel and payroll files records and reports as assigned; reviews time cards time off requests overtime slips and other payroll forms for accuracy completeness and conformance to department and County policies; makes corrections or adjustments as necessary; computes and posts complex time and leave accruals to payroll certifications and accrual records; prepares and posts payroll action documents for a wide variety of actions; reconciles payroll certification records with employee accrual sheets; codes and enters information for cost accounting records.
Provides specialized and complex information pertaining to payroll or personnel records-related information to supervisors and managers; researches difficult and complex payroll/personnel issues; completes complex forms for the purpose of documenting payroll and/or personnel records-related information; searches for receives and explains complex rules regulations policies procedures and technical office operations; interprets and applies external laws regulations ordinances and policies as they relate to clerical/technical/financial functions; may issue complex payroll or personnel documents; provides customer service in a calm helpful and effective manner.
Gathers processes and maintains specialized and complex information related to assigned departmental operations; asks in-depth questions of others; identifies customer needs and seeks to match those needs with services; codes files and retrieves documents and records using various alphabetical numerical coded and computerized filing systems.
Researches compiles maintains and processes statistical financial and/or other numerical data to support specialized office payroll/personnel functions; coordinates and/or performs routine work related to personnel budgetary and/or other administrative functions; applies advanced knowledge of technical program requirements; enters data into worksheets; prepares reports reviewing and verifying for completeness accuracy and appropriateness as assigned; may develop and maintain spreadsheets and databases either by hand or computer; maintains data and develops reports for budget purposes.
Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter; reviews complex records to identify needed information; applies complex codes and requirements for a variety of purposes.
May perform clerical duties for various staff including supervisors and/or professional staff; may train or review the work of others; may serve as a lead worker over a small group of clerical staff.

MINIMUM QUALIFICATIONS

EITHER PATTERN I

Experience: One year of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service. Some automated payroll experience is desirable.

OR PATTERN II

Experience: Three years of general clerical secretarial and/or office technical work including at least one year functioning at a full-journey level. Some automated payroll experience is desirable.

Substitutions: a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience.

AND

Certificates: If required by the nature of the assignment: 1) possession of an acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs.

Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment demonstrated general or software-specific computer proficiency may be required prior to appointment.

KNOWLEDGE

Modern office procedures practices and equipment including computers and applicable software applications such as spreadsheets databases and electronic data processing systems; standard clerical accounting methods and practices including payroll principles and practices; principles of planning and organizing work; methods of researching gathering organizing and reporting data; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures.

ABILITY

Research interpret and apply complex laws/regulations program policies/procedures and third-party rules/requirements related to specialized clerical activities; evaluate and establish priorities; gather organize input and maintain complex information including financial or program-specific data; provide/obtain detailed information to/from others even in difficult situations; utilize advanced office procedures; operate office equipment including computers and supporting word processing spreadsheet and database applications; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others.

PHYSICAL/MENTAL REQUIREMENTS

Mobility-Frequent operation of a data entry device and sitting for long periods of time; occasional standing for long periods of time walking pushing/pulling bending/squatting and climbing stairs; Lifting-Frequently 5 lbs or less; occasionally 5 to 30 lbs.; Visual-Constant use of overall vision and reading/close-up work; frequent need for color perception eye/hand coordination and field of vision; Dexterity-Frequent holding reaching grasping repetitive motion and writing; Hearing/Talking-Frequent hearing of normal speech hearing on the telephone talking in person and on the telephone; Emotional/Psychological Factors-Frequent decision making concentration and working alone; occasional to frequent public/customer contact; Special Requirements-Some assignments may require occasional working weekends nights and/or occasional overtime; Environmental Conditions-Occasional exposure to noise dust poor ventilation and varied weather conditions.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Equal Employment Opportunity Division ().

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Part-Time Employee Benefits: Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases.

Selection Procedures

Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination. If a written examination is given the top candidates may be referred to the hiring department for further selection.

Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at prior to the examination date.

Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

Pre-employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen.

Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship (parent child grandparent grandchild or sibling) either by blood or marriage may not be appointed promoted transferred into or within the department when:

They are related to the Appointing Authority or
The employment would result in one of them supervising the work of the other

Department Heads may establish additional limitations on the hiring of relatives by departmental rule.

Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.

HOW TO APPLY

Apply Online:

mail or in person:

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton CA 95202

Office hours:
Monday Friday 8:00 am to 5:00 pm; excluding holidays.

Phone:

Job Line:

For currentemployment opportunitiesplease callour 24-hour job line at .

When a final filing date is indicated applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail which are not received by the final filing date will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).

San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Experience:

Unclear Seniority

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Sjgov

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