Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
FRAMINGHAM PUBLIC SCHOOL
TITLE:
Ten (10) Month Office Manager
POSITION SUMMARY:
To assist the school in day-to-day operations planning and organization maintaining efficient systems and processes and interacting with district staff and the community in order to support high-quality and efficient running of the buildings main office.
OUR MISSION:
Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education we aim to create and empower free-thinking responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe inclusive culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thought learners cultures and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active participatory equitable community.
Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish a baseline which we seek to exceed. As a district Framingham Public Schools is committed to achieving developing and maintaining a workforce reflective of the rich racial linguistic and cultural diversity of our students. Framingham Public Schools aims to teach our children and ourselves to be culturally proficient and inclusive in order to live learn and work together in a vibrant and diverse world.
Indeed Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills perspectives and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included valued and respected and have access to equal opportunity which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.
Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as members of historically underrepresented groups.
CERTIFICATES LICENSES REGISTRATIONS:
An Associates or Bachelors Degree from an accredited college or university is preferred.
TRAINING AND EXPERIENCE:
Minimum of three years experience as an Office Manager or Administrative Assistant. Candidates who are fluent in Spanish Portuguese and English preferred.
Framingham Public Schools seeks candidates whose background teaching or service has prepared them to contribute to our commitment to diversity and inclusion in all aspects of education. Also we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.
SKILLS AND ABILITY:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Computer skills and knowledge of appropriate applications including Microsoft Office X2 MUNIS and Google are essential. Demonstration of supervisory skills and commensurate experience ability to establish and maintain organized office systems and procedures effective interpersonal skills ability to communicate effectively verbally and in writing ability to maintain the confidentiality of information ability to take notes and transcribe information ability to work independently and take initiative to recommend and pursue relevant projects and ability to conduct research and produce reports. Ability to embrace and adapt to changes in procedures and job duties if needed due to process improvement change in law and/or new systems that may be implemented to better streamline the needs of the department(s).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar related or a logical assignment to the position.
- Excellent interpersonal and customer service skills in working with teachers administrators support staff parents/community and outside agencies
- Manage school based budget prepare purchase orders place orders submit monthly reports to the principal
- Coordinate school calendars request permits
- Update and input student and staff information in X2 as needed
- Run reports as needed or requested by the Building Principal
- Welcome and assist all visitors
- Answer and appropriately direct telephone calls from outside vendors community organizations District and Town personnel staff and community members
- Coordinate substitute teachers
- Reconciliation of AESOP absences weekly and add to timesheets
- Weekly payroll development and submission
- Audit school equipment to ensure proper working order
- Copy handouts and flyers for distribution as requested
- Affix postage and send out all school mail
- Sort and distribute US and inter-district mail as needed
- Invoices and requisition process-MUNIS
- Prepare postal and electronic bulk mailings as needed
- Coordinate mailings for MCAS/ACCESS/PSAT
- Manage copier status including vendor communications
Other:
Assume additional responsibilities as directed by the Building Principal
PHYSICAL WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting standing walking and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift such as for typing filing dialing the phone etc. Some travel between schools may be necessary so the ability to operate a motor vehicle and maintain a valid Drivers license is required.
REPORTS TO:
Building Principal
The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.
SUPERVISORY RESPONSIBILITIES:
Not Applicable.
FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:
This position is classified as non-exempt (Hourly).
TERMS OF EMPLOYMENT:
Covered under the Secretarial Contract (Unit S).
This is a ten-month position.
HELPFUL LINKS:
Framingham Policies & Procedures Handbook
Only online applications will be accepted. Click here to apply!
Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law requirements Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status.
The Framingham Public Schools prohibit sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at theFramingham Public Schools School Committee website.
Rev. 2024
Required Experience:
IC
Employment Type
Full-Time
