Part Time - Health Services - Administrative Assistant
Part Time - Health Services - Administrative Assistant
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Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Harrisburg a comprehensive College of The Pennsylvania State University is excited to welcome applications for the part-time Health Services Assistant (HSA) opening at Counseling and Psychological Services (CAPS) and Student Disability Resources (SDR).
Job Duties
Reporting to the full-time Health Services Assistant of Counseling and Psychological Services the part-time HSA assists both CAPS and SDR by providing comprehensive support to staff students and campus community in a professional and confidential manner.
As the primary point of contact for our office this opening will greet visitors and clients manage a multi-line phone system process scan and copy documents sort and distribute incoming/outgoing mail schedule appointments and meetings and meet deadlines for projects as assigned.
This opening will also at times engage in other office duties as assigned. Examples of these include:
Assisting our testing center which may include receiving and distributing quizzes or exams as directed by the test coordinator answering student and faculty questions related to the testing center schedule and proctoring quizzes or exams.
Periodically updating our centers promotional materials such as unit brochures web content as well as creating flyers and assisting with event planning.
Requirements and Qualifications
Commitment to working with and respecting diverse populations and a passion for helping others is vital.
The successful candidate will have prior experience with various computer systems and be proficient with Microsoft Office Suite.
An ability to shift duties or tasks quickly while maintaining composure and retaining sound judgment.
Remain comfortable and calm in serving students in distress.
The ability to work as a team member and in collaboration with others is essential.
This opening maintains compliance with HIPAA and FERPA regulations and requires completed training in accordance with related Penn State policies.
Work Schedule:
On campus at Penn State Harrisburg for up to 20 hours per week.
Work weeks for this opening man vary based on demand and staffing.
Typical work hours will be between 10:00 a.m. and 4:00 p.m. Monday through Friday during the fall and spring semesters.
Some flexibility with scheduling is .
Minimum Qualifications
This opening typically requires a High School diploma or higher plus one year of related experience or an equivalent combination of education and experience.
Ability to work independently in the United States is required for employment.
A demonstrated commitment to diversity equity inclusion and belonging.
Preferred Qualifications
Bilingual
1 years of administrative experience within a healthcare or clinical setting.
Experience working independently with little supervision.
Sound professional judgment.
Capacity to receive feedback and willingness to learn.
Ability to communicate effectively.
For consideration the following must be submitted:
A cover letter that demonstrates how your education and experience: (a) meet the minimum qualifications (and as applicable the preferred qualifications) and (b) showcases your ability to perform the responsibilities as described.
A resume or curriculum vitae that includes work history education relevant training and/or experience.
The successful candidate will be asked to provide the names titles and contact information (telephone email and mailing address) of three professional references if requested (minimum of one current or past supervisor required).
For more information about CAPS please visit our website: more information about SDR please visit our website: CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check PA Child Abuse History Clearance Form and Federal (FBI) Fingerprint Criminal Background Check.CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
Employment Type
Part-Time
Key Skills
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