Accounts Receivable Specialist
Accounts Receivable Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
POSITION SUMMARY:
We are looking for an experienced Accounts Receivable Specialist to lead and manage the accounts receivable function ensuring accurate invoicing timely collections and efficient cash application. This role collaborates with cross-functional teams to resolve billing discrepancies reconcile general ledger accounts and support the month-end close and financial reporting processes. The Accounts Receivable Specialist also ensures compliance with internal controls company policies and regulatory requirements. Additionally this position drives continuous improvement in receivables processes and provides detailed aging analysis to support financial reporting and decision-making. As a key contributor to the organizations financial health the Accounts Receivable Specialist plays a vital role in managing cash flow maintaining accurate records and supporting positive funder relationships.
PRIMARY DUTIES & RESPONSIBILITIES:
- Invoicing and Billing: Generating and sending out accurate and timely invoices monthly to funders.
- Payment Processing: Receiving processing and accurately applying funder payments (checks credit cards EFTs) to program accounts.
- Collection Management: Following up with funders on past-due invoices and sending reminders.
- Account Reconciliation: Reconciling accounts receivable ledgers to ensure all payments are accounted for and properly posted resolving any discrepancies.
- Customer Communication: Responding to funder inquiries regarding billing and payment issues providing exceptional customer service.
- Record Keeping: Maintaining accurate and up-to-date records including billing and payment information.
- Reporting: Generating reports related to accounts receivable activity such as aging reports to provide insights into payment efforts and cash flow.
- Compliance: Ensuring compliance with financial regulations and company policies related to accounts receivable activities.
- Collaboration: Working closely with funders programs and other internal departments to resolve revenue issues or disputes and improve the accounts receivable process.
- Perform additional duties as assigned
KNOWLEDGE SKILLS AND ABILITIES:
- Accounting Knowledge: Solid understanding of accounting principles including Generally Accepted Accounting Principles (GAAP)
- Technical Proficiency: Familiarity with accounting software such as Financial Edge Raisers Edge and Great Plains (Dynamics) with strong proficiency in Microsoft Excel and other Microsoft Office applications
- Attention to Detail: High level of accuracy in financial data entry and record-keeping
- Communication Skills: Strong written and verbal communication skills for working with internal teams funders and families
- Problem-Solving and Analytical Skills: Ability to identify and resolve discrepancies analyze A/R data and drive process improvements
- Organizational and Time Management Skills: Proven ability to manage multiple priorities meet deadlines and maintain efficiency under pressure
- Customer Service Skills: Ability to build and maintain strong relationships with funders and stakeholders through responsive and professional communication
QUALIFICATIONS:
- Bachelors degree in Accounting Finance Business Administration or a related field (required)
- Minimum of five years of related experience preferably in a non-profit environment
- Equivalent combination of education and experience may be considered
- Full revenue cycle experience
- Strong analytical problem-solving organizational and communication skills
- Ability to multitask manage priorities and perform well in a high-pressure environment
- Demonstrated commitment to customer service
- Proven ability to work effectively in a collaborative team-based setting
- Solid understanding of accounting principles and practices
- Hands-on experience with accounting software (GP Dynamics and Financial Edge preferred)
- Advanced proficiency in Microsoft Excel and Office Suite
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will be performed in an office setting and requires ability to communicate in person and by telephone frequently operate standard office equipment such as telephones and computers and reaching with hands and arms. This position requires a moderate amount of sitting walking and the frequent use of hands and arms. Talking and listening will be a major component. Occasionally light lifting will be required. The ability to visually focus with the eyes for close range and be able to distinguish colors is required. Additionally the work environment is a typical climate controlled office environment and the noise is usually moderate but occasional situations louder noise will be prevalent.
Kids In Distress is an Affirmative Action/Equal Opportunity Employer a Drug Free Workplace and requires drug testing.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
