Personal Assistant to CEO (f/m/x)
Personal Assistant to CEO (f/m/x)
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Job Description
We are Softseed Technologies an ambitious tech start-up based in Berlin with a clear growth strategy. Our mission is to make live events accessible anywhere and at any time. We enable sports concert and show fans worldwide to experience events as if they were truly there. As our ambitions and success grow so does our team. We are looking for smart hands-on thinkers and doers who are ready to help shape the future of immersive live streaming. Join us in redefining the future of live entertainment from glass to glass.
We are currently looking for a Personal Assistant to support our two founders at Softseed Technologies. This role is ideal for someone who thrives on structure discretion and fast-paced environments. Youll have the opportunity to actively shape the daily operations of a tech start-up at the forefront of immersive live entertainment and ensure that the leadership team operates at peak focus. This is not a stepping stone its a core position in our growing international setup.
Tasks
What Youll Do
- Manage calendars schedule appointments & coordinate international calls
- Prepare & organize meetings (internal & external) including agendas and notes
- Handle travel arrangements (flights hotels transfers) across multiple time zones
- Collect and organize receipts handle travel expense reports and reimbursements
- Serve as the communication interface with partners clients & internal stakeholders
- Maintain structure in day-to-day office operations (remote and on-site)
- Organize documents contracts folders & keep things where they belong
- Provide discreet proactive and intelligent support in fast-changing situations
- Assist with event planning and coordination
Requirements
What Were Looking For
- Excellent organizational skills and a structured independent work style
- Fluency in English (spoken & written) German is a strong plus
- At least 3 years of relevant experience in executive assistance business administration or similar
- Confidence in handling sensitive information with discretion
- Familiarity with Microsoft Teams travel portals expense tools and calendar systems
- A calm professional demeanor even under pressure
- Proactivity resilience and a good sense of humor
Benefits
Why Work With Us
- Work at the intersection of technology sports music and media streaming.
- Join a vertically integrated tech start-up setting a new standard for immersive live entertainment.
- Be part building structures instead of just maintaining them.
- Work with modern tools in a beautiful office in the heart of Berlin-Mitte.
Employment Type
Full Time
