Administrative Assistant & Bookkeeper (ZR_25196_JOB)
Administrative Assistant & Bookkeeper (ZR_25196_JOB)
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Job Description
This is a remote position.
Schedule:
- Minimum 20 hours per week with potential to scale to full-time
- Flexible scheduling as long as tasks are completed in timely manner
- Client Timezone: Central Time
Client Overview
Join a dynamic and growing repair business that operates under prestigious government contracts including GSA agreements at military installations. This multi-faceted organization combines traditional automotive services with sports agency operations offering you the opportunity to work with an entrepreneurial leader who values trust efficiency and professional growth. You ll be supporting a business that serves critical government infrastructure while also engaging in the exciting world of sports representation.
Job Description
This role offers an exceptional opportunity to become an integral part of a thriving business operation where your organizational skills and financial acumen will directly impact success. You ll be responsible for streamlining financial processes managing QuickBooks operations and providing comprehensive administrative support across multiple business ventures. This position is perfect for someone who enjoys variety in their work values trust-based relationships and wants to grow alongside a successful entrepreneur. You ll have the chance to catch up on existing processes while implementing efficient systems for ongoing operations making this role both challenging and rewarding.
Responsibilities
- Manage comprehensive QuickBooks data entry for automotive services and maintenance operations
- Create detailed invoices for services rendered using provided specifications and line items
- Perform payment reconciliation by matching daily batch reports to invoices for accurate financial trackingApply tax knowledge to review and analyze financial records for compliance and optimization
- Handle confidential administrative tasks including travel booking and appointment scheduling
- Process vendor payments through banking systems following established approval workflows
- Ensure timely payment processing to maintain strong vendor relationships
- Support diverse business operations spanning repair services and sports agency activities
- Manage professional email communications and coordinate approval processes for financial transactions
Requirements
- Proven proficiency in QuickBooks software and financial data entry processes
- Solid understanding of tax principles and bookkeeping best practices
- Excellent English communication skills with clear professional verbal abilities
- Demonstrated experience with administrative tasks and email management systems
- Ability to handle sensitive and confidential business information with complete discretion
- Strong attention to detail for accurate invoice creation and payment matching
- Reliable high-speed internet connection and professional home office setup
- Self-motivated with ability to work independently while meeting deadlines
Independent Contractor Perks
- Permanent work-from-home
- Immediate hiring
.
Employment Type
Full Time
