Executive Assistant, EVP Chief Growth Officer & EVP, Operational Excellence
Executive Assistant, EVP Chief Growth Officer & EVP, Operational Excellence
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Job Description
The Executive Assistant based in Houston TX is responsible for providing exceptional administrative support to the companys EVP Chief Growth Officer and EVP Operational Excellence while exercising a high degree of discretion and confidentiality. The successful candidate will work closely and collaboratively in a fast-paced exciting environment. They will serve as the primary point of contact for internal and external constituents on matters pertaining to the respective Executive Committee (EC) members including calendar management travel planning in-person and virtual meeting preparation and business reporting.
KEY RESPONSIBILITIES
- Support executives by representing the office with exceptional customer service interpersonal savvy and efficiency and attention to detail.
- Role responsibilities include managing multiple complex calendars planning and coordinating domestic travel.
- Communicate on behalf of the EVP Chief Growth Officer & EVP Operational Excellence with both internal and external constituents. This includes both written and verbal communications.
- Drafts letters memos documents and various reports requiring knowledge of methods procedures policies and the nature of business and the organization.
- Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality.
- Coordinate internal and external meetings and compile all necessary presentation materials and agendas for all attendees.
- Provide leadership and direction for on-site team members based in the Houston TX office including Facilities Coordinator and Receptionist.
- Serve as key data entry and compilation minute-taker for multiple meetings consolidating information as needed into reports and presentations; provide follow-up materials.
- Manage reconcile and submit expense reports for the President and SVP process bills order supplies and general office support.
- Work closely and collaborate with the Executive Assistants for other leaders and other colleagues in support of special assignments and support for the Chief Growth Officer & EVP Operational Excellence and the organization.
- Prepare Director level monthly accountability PowerPoint deck including KPIs and Financial Summary (monthly and YTD) and schedule monthly reviews.
- Ability to run numerous concurrent projects gather cross functional input and prepare drafts monthly (i.e. Safety Quality Annual Plans CI Supply Chain Talent and Technology).
- Develop detailed onboarding plans leveraging templates continuously improve onboarding process and related documentation with input from HR and senior operations leadership.
- Other duties as assigned.
Qualifications :
KEY EXPERIENCES
- Bachelors Degree preferred; experience in lieu of education will be considered
- Minimum 8 years in a corporate environment supporting executives at the top executive level
- Proficiency in project coordination/scheduling
- Proficiency in data collection and reporting
- Advanced proficiency in Windows Word Excel TEAMS and PowerPoint
- Strong written and oral communication skills
- Professional demeanor and ability to always maintain confidentiality
- Ability to proactively anticipate needs of and opportunities for EVP Chief Growth Officer & EVP Operational Excellence
- Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities
- Experience building a positive team environment and establish working relationships inside and outside of the group
LEADERSHIP COMPETENCIES:
- Cornerstone Building Brands (CBB) Values and Behaviors & Mindsets Act consistently with CBBs Values (Safety Integrity & Inclusion) and Behaviors & Mindsets (Customer-Centricity Interconnectedness Continuous Improvement).
- Delivers Results Prioritizes achieving outcomes without compromising values. Superior attention to detail strong organizational and multi-tasking skills proactive positive strong follow-through and highly professional
- Strong time management skills (proven abilities to prioritize tasks multitask meet deadlines work independently proactively and reliably)
- Influences with Impact Clearly communicates with confidence to drive action and build enthusiasm
- Manages Courageously Adapts to change and effectively resolves conflict
- Resiliency Rebounding from setbacks and adversity when facing difficult situations
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Why work for Cornerstone Building Brands
Our teams are at the heart of our purpose to positively contribute to the communities where we live work and play. Full-time* team members receive** medical dental and vision benefits starting day 1. Other benefits include PTO paid holidays FSA life insurance LTD STD 401k EAP discount programs tuition reimbursement training and professional development.
*Full-time is defined as regularly working 30 hours per week. **Union programs may vary depending on the collective bargaining agreement.
Cornerstone Building Brands is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy genetic information disability or status as a protected veteran. You can find the Equal Employment Opportunity Poster here. You can also view Your Right to Work Poster here along with This Organizations Participation in E-Verify Poster here. If youd like to view a copy of the companys affirmative action plan for protected veterans or individuals with disabilities or policy statement please contact Human Resources at or If you have a disability and you believe that you need a reasonable accommodation in order to search for a job opening or to submit an online application please contact Human Resources at or This email is used exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails received for this purpose will be returned. Messages left for other purposes such as following up on an application or technical issues not related to a disability will not receive a response.
California Consumer Privacy Act (CCPA) of 2018
Must be at least 18 years of age to apply.
Notice of Recruitment Fraud
We have been made aware of multiple scams whereby unauthorized individuals are using Cornerstone Building Brands name and logo to solicit potential job-seekers for employment. In some cases job-seekers are being contacted directly both by phone and e-mail. In other instances these unauthorized individuals are placing advertisements for fake positions with both legitimate websites and fabricated ones. These individuals are typically promising high-paying jobs with the requirement that the job-seeker send money to pay for things such as visa applications or processing fees. Please be advised that Cornerstone Building Brands will never ask potential job-seekers for any sort of advance payment or bank account information as part of the recruiting or hiring process.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
