Administrative Assistant I, Medical, Arthritis Program

Union: Non-Union
Number of Vacancies: 1
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute
Work Model: On-Site
Reports to: Project Director
Hours: 37.5 hours per week
Shifts: Days
Status: Temporary Full Time (1 year)
Closing Date: July 27 2025

Position Summary
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada integrating medical surgical and basic science aspects of Hand Orthopedics Osteoporosis and Rheumatology with a goal of making a global impact in discovery learning and patient care.

Duties

• Utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services in support of professional/medical personnel
• Provides word processing/typing services for assigned personnel
• Performs reception responsibilities
• Maintains written and/or electronic calendar/schedules
• Administers and monitoring billing procedures and budgeting records
• Provides support with small and/or informal meetings/events
• Maintains and modifying confidential medical electronic/paper filing/retrieval methods systems and/or formats
• Provides functional supervision to lower classified clerical position(s)
• Ensures the efficient operation of the office

Qualifications :

• Completion of Grade XII or recognized equivalent
• Completion of recognized medical office administration program at the diploma level or equivalent
• Completion of a medical terminology course
• One (1) year related medical administrative support experience
• Previous on-the-job computer/word-processing database and spreadsheet software experience in a Microsoft Office Environment preferred
• OHIP billing experience
• Very good command of medical terminology
• Very good interpersonal and customer service skills
• Good organization and time management skills
• Good verbal and written communication skills
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Ability to work independently and as a team player
• Experience working in a health care environment preferred
• Experience working in a teaching hospital environment preferred
• Knowledge of general office practices procedures and standards

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract