Art - Administrative Assistant II
Art - Administrative Assistant II
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Job Description
Job Details
Description
Position Classification:
Regular full-time hourly non-exempt and benefit-eligible staff position. For more information visitWhy Work at UCO.
$15.00 per hour is equivalent to $31200.00 per year.
General Schedule:
Position typically works Monday-Friday from 8am-5pm.
Position Overview:
Provide clerical and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone takes messages and disseminates information; opens sorts distributes collects and delivers mail; performs tasks such as posting and recording data. Produce documents of various levels of complexity ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive complex and confidential nature. This position supports the department chair and serves as primary contact for students faculty and staff.
Job Duties:
Responsible for daily administrative operations of the department.
Greet and screen visitors and phone calls; relay messages takes necessary action or refers to the appropriate person for resolution.
Serve as primary support to the department chair coordinating calendars meetings and communications.
Prepare and manage departmental correspondence reports and confidential documentation.
Coordinate purchases process requisitions and track invoices and budget expenditures.
Maintain organized departmental records shared drives and supply inventory.
Assist with faculty-related processes including tenure promotion and hiring documentation.
Plan and support departmental events and special projects.
Provide guidance on university policies and procedures to students faculty and staff.
Attend meetings and record minutes as needed.
Perform other duties as assigned.
College/Department Overview:
The College of Fine Arts and Design is a dynamic center for arts education and innovation. Established in 2001 CFAD combines the historic strength of Oklahomas oldest public university with a forward-thinking approach to the role of the arts in the 21st century. The college includes six academic units: Art Dance School of Design Theatre Arts School of Music and the Academy of Contemporary Music. With over 200 annual performances and exhibitions CFAD offers a rich student-centered learning environment and holds accreditations from NASM NASAD and CIDA.
Learn more: Required:
General education or vocational training and 2 years relevant experience or equivalent combination of education and experience.
Qualifications/Experience Preferred:
2 years of office management experience 1 year of accounting or financial tracking experience and/or a bachelors degree is preferred. Experience in higher education and familiarity with UCO administrative systems and purchasing procedures is also preferred.
Knowledge/Skills/Abilities:
Keyboarding speed of 40 wpm.
Willingness to obtain a university-issued P-Card and/or notary designation.
Proficiency in Microsoft Office and related software.
Demonstrates a technology-driven approach to administrative tasks utilizing digital tools and systems to enhance efficiency and accuracy.
Strong communication organization and problem-solving skills.
Ability to manage multiple priorities with accuracy and professionalism.
Ability to maintain confidentiality and handle sensitive information.
Service-oriented attitude with a collaborative mindset.
Ability to work independently and with minimal supervision.
Will this position supervise others
Yes this position may supervise student workers.
Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may be made upon request to enable individuals with disabilities to perform essential functions.
Employment Type
Full-Time
