Records Clerk
Records Clerk
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Job Description
Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.
Join our Records and Information Governance Team as a Records Clerk located in our Los Angeles office.
We are seeking a professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives adaptability and innovation we invite you to join our team.
This role will be based in our Los Angeles office on an in-office basis. This role reports to the Information Governance Operations Manager.
Position Summary
The Records clerk is responsible for performing general records tasks including maintaining client records for both on-site and off-site storage. Candidate must have the ability to work in an organized efficient manner with strong attention to detail while working independently with minimal supervision. Candidate should also be flexible to work overtime as needed.
Key Responsibilities
Completes core Records services including:
Label review validation printing and provision
Indexes material into RMS database
Location tracking
Onsite and offsite collection audits
Processes collections for transfers for departing attorneys and clients
Coordinates pickups and deliveries from offsite storage vendors
Labeling and auditing of files under Ethical Wall or Legal Hold
Locates and retrieves files in response to requests from authorized users
Generates ad hoc reports from the Records Management database
Assists with office moves and movement of files
Performs other general administrative duties as assigned
Monitors and audits access to physical and electronic confidential information
Qualifications
Skills & Competencies
High attention to detail outstanding organizational skills and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written) and professional demeanor and presentation
Strong problem-solving skills takes initiative and uses good judgment and has excellent follow-up skills
Ability to work under pressure to meet strict deadlines adapt to a fast-paced environment to achieve business goals and objectives
Highly motivated self-starter who can work well under minimal supervision as well as take a proactive approach in being team-oriented
Recognize confidential sensitive and proprietary information and maintain confidentiality
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Education & Prior Experience
High school diploma required; college degree preferred
Experience working in an office setting preferred
Technology
Proficiency with Windows-based software and Microsoft Word PowerPoint Excel and Outlook required
Experience with Records Management Systems such as FileTrail or LegalKEY is a plus
Excellent computer skills and the ability to learn new software applications quickly
The expected pay range for this position is:
$23.08 to $28.21 per hour
Actual pay will be adjusted based on experience location and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary long term care voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act we will consider qualified applicants with arrest or conviction records for employment.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.
Employment Type
Full-Time
