Administrative Associate II
Administrative Associate II
Posted on :
18-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
18-07-2025
Job Description
The Portage County Planning & Zoning department is hiring a full-time Administrative Associate II to support the departments On-site Waste Groundwater and Zoning Sections.
Summary of Position:
This position is responsible for providing program support services to the Portage County Planning and Zoning Departments On-Site Waste Groundwater and Zoning Sections. A summary of these duties include the following;
- The positiondraftspublic hearing notices decision notices and agendas photocopies/assembles/distributesmeeting background information packets takesand transcribesminutes processesdecision notices and County Board related follow-up information and file closeout for the Departments governing committee (Planning and Zoning) and the Groundwater Citizens Advisory Committee. Meetings typically occur in the evening outside of of regular business hours.
- The position serves as the primary point of contact for the On-site Waste Section and is responsible for the initial intake of applications and distribution of issued County and State required sanitary permits as well as maintenance and proper tracking of completed files.
- This position is responsible for coordination of the Wisconsin Fund Financial Assistance Program for failing septic systems This position also provides back-up to other Administrative staff and Department Administrative needs as necessary.
What are the minimum qualifications
- High School diploma or equivalent required.
- Two (2) years office support experience in order to fulfill the required knowledge skills and abilities.
- Must have valid Drivers License and access to a private vehicle.
Required knowledge skills and abilities in the following:
Knowledge of:
- Appropriate County Ordinances and State Administrative Codes and Statutes.
- Program and department procedures and policies.
- Public communication principles and practices.
- Modern office procedures and standards.
- Word processing and spreadsheets using Microsoft Office software and Adobe Acrobat including proficiency in all noted software.
- Microsoft Outlook 365 and Internet functions with a high level of proficiency in both.
- Office equipment i.e. computer printers typewriter calculator scanner photocopy machine and Digital Voice Editor Transcription program including high level proficiency in all equipment noted.
- Business math grammar spelling proofreading and editing including high level of proficiency.
- Legal descriptions including the ability to read and interpret plat and soils maps and aerial photos.
- Agendas and minutes as relates to statutory requirements.
- ESRI mapping interpretation including proficiency in the interpretation.
Skills in:
- Business math grammar spelling; possess developed proofreading skills.
- Typing computers calculators and use of various office equipment which includes but not limited to smart board conference phone microphones and projector.
- Taking and transcribing meeting minutes with proficiency and accuracy.
- Reading/interpreting legal descriptions.
- Graphic design and accurate layout work for brochures post-cards etc. utilizing Microsoft products.
- Creating and editing PDF documents utilizing Adobe Acrobat.
Ability to:
- Understand and apply relevant laws ordinances and regulations.
- Read interpret and locate parcels by legal description.
- Utilize plat books and soil maps.
- Identify floodplain and wetland area delineations on GIS mapping.
- Compile statistical reports.
- Communicate effectively both orally and in writing with staff general public and government officials.
- Take committee minutes and transcribe in a thorough and understandable manner.
- Type accurately and efficiently.
- Edit written material such as violation letters memos Private On-Site Waste Ordinance etc.
- Organize sanitary and committee files.
- Learn and retain other administrative related software programs as may be necessary in the performanceof noted duties including the willingness to learn.
- Attend night meetings.
- Work with distractions interruptions and background noise.
Email Human Resources for a complete job description:
Portage County offers a GREAT benefit package which includes the following;
- Vacation - available on day one!
- Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
- Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
- Flexible spending account
- Dental insurance
- State of Wisconsin Retirement Plan - County contribution of 6.95%!
- Paid holidays
- Paid sick leave
- Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
- Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
- EAP (Employee Assistance Plan) - paid by the County
- 457(b) Deferred Compensation Plan
- Public Student Loan Forgiveness (PSLF) Program
Portage County is an Equal Opportunity Employer
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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