Executive Assistant
Executive Assistant
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Job Description
We are seeking a highly proactive detail-oriented and adaptable Executive Assistant to provide high-level administrative and strategic support to the Executive Director. This role requires excellent judgment strong organizational skills and the ability to handle sensitive information with discretion. The ideal candidate thrives in a dynamic environment anticipates needs and serves as a thought partner to ensure priorities and operations run seamlessly.
Key Responsibilities
- Administrative Support
- Manage complex calendars schedule meetings and coordinate internal/external appointments.
- Prepare and edit correspondence reports presentations and other documents.
- Coordinate travel arrangements and itineraries.
- Track and follow up on action items deadlines and key initiatives.
Operational & Strategic Support
- Serve as a liaison between the Executive Director and internal/external stakeholders.
- Assist in preparing for leadership meetings presentations and events
- Conduct research gather data and draft summaries or proposals as needed.
- Support special projects ensuring alignment with organizational priorities and timelines.
Communication & Culture
- Draft professional communications manage inbox priorities and maintain confidentiality.
- Help organize team engagement initiatives and support culture-building efforts.
- Represent with professionalism and alignment to brand values.
Process & Project Management
- Implement and improve systems for tracking tasks commitments and goals.
- Monitor and follow up on team deliverables related to executive or organizational goals.
- Provide support on cross-functional projects as needed.
Qualifications :
Qualifications
- Exceptional communication skillsboth written and verbal
- High level of discretion integrity and professionalism
- Proficiency in Google Workspace Microsoft Office Suite and task/project management tools (e.g. Asana Notion or similar)
- Strong organizational problem-solving and time-management skills
- Ability to operate independently anticipate needs and execute effectively under pressure
Preferred Qualities
- Strong alignment with our mission vision and values
- Growth-oriented mindset and interest in leadership or operations
- Experience supporting founders senior executives or executive directors
- Enthusiasm for making an impact and creating systems that scale
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
