Business Assistant
Business Assistant
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Job Alert
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Job Description
We have an exciting opportunity for a Business Assistant/Personal Assistant to join our London office providing all round support to our Global Business Services team.
Duties will include:
- Support to the Global Head of Business Services Integration Director and Chief Marketing Officer
- Managing complex travel complex diary management and confidential correspondence
- Email management including email drafting and responding on behalf of the Integration Director and the Global Head of Business Services
- Preparing summary reports for meetings on PowerPoint
- Engagement with internal and external stakeholders across multiple time zones to arrange meetings
- International Travel bookings and Visas
- Team events such as socials strategy days including coordination venue bookings and ensuring all logistics are covered.
- Support with Board pack collation using PowerPoint and Adobe Acrobat throughout
- Manage complex administration requests from internal/ external stakeholders
- Line management and delegation of administrative tasks to Team Administrator
- Board/Senior meeting management inclusive of minute taking
- Oversee logistical support of large-scale international meetings including coordinating dates organizing meeting space booking hotel room blocks and arranging dinners
- Organising confidential documents on DocuSign
- Keeping up to date with confidential filing ensuring documents can be easily found
- Liaising with suppliers to arrange purchase orders
- Approving purchase orders on behalf of the cost centre leaders
- Handling sensitive HR documents
- Being point of contact for Partnership matters including supporting the yearly process of intake and retirements
- Tracking and coordinating expenditure approvals and ensuring SOx compliance
- Filing expenses
Qualifications :
Qualifications
- Proven experience of providing support at Board level
- Excellent written and verbal communication skills
- Proficient in Microsoft Office and experienced in providing support to others
- Experience of minute taking
- Excellent organisation skills and ability to prioritise
- Ability to work under pressure and to deadlines
- Experience of dealing with confidential material
Additional Information :
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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Please find out more about us at control responsibilities may be part of this role which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
