Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
Harmonia Holdings Group LLC is an award-winning rapidly growing federal government contractor committed to providing innovative high-performing solutions to our government clients and focused on fostering a workplace that encourages growth initiative creativity and employee satisfaction.
Harmonia Holdings Group LLC isa dynamic government contractor providing forward-thinking technology and financial solutions to federal agencies across National Security Civilian Veterans Affairs and Health sectors. Were known for our agility innovation and commitment to compliance excellence and integrity.
Were growing fast and were looking for a driven Accounts Payable Specialist who thrives in our dynamic environment.
Position Summary:
The right Accounts Payable Specialist will play a key role in our vendor and financial operations. In this vital role youll ensure our AP function runs with accuracy speed and compliance supporting federal contracts that demand precision and accountability. You know how to navigate in a high-compliance fast-paced and mission-driven environment. And you bring a deep knowledge of GAAP FAR CAS and DCAA compliance.
Key Responsibilities:
- Own and manage full-cycle accounts payable subcontractor and expense reimbursement functions.
- Review validate and process vendor invoices ensuring proper coding approvals and documentation in compliance with federal regulations and company policy.
- Monitor AP inbox and respond to inquiries in a timely and professional manner.
- Complete a 3-way match on POs invoices and receiving reports as applicable.
- Coordinate with procurement and project teams to resolve invoice discrepancies.
- Support month-end close activities including AP accruals aging reports and reconciliations.
- Prepare weekly payment runs (ACH check wire) and ensure timely disbursement.
- Maintain vendor records including W-9s and 1099 information.
- Maintain accurate financial records and data systems including managing vendor files and management of the Vendor Maintenance process.
- Manage the annual 1099 process and ensure accurate reporting.
- Prepare journal entries account reconciliations and supporting schedules.
- Ensure compliance with internal company policies as well as GAAP FAR and CAS regulations.
- Provide final review and audit of all employee expense reports.
- Support external audits including financial DCAA and internal control reviews.
- Participate in system upgrades and process improvement initiatives.
- Conduct account research and handle ad-hoc accounting reporting and administrative tasks as necessary.
- Perform other duties as required.
Qualifications:
Required:
- 5 years of full-cycle AP experience in a government contracting environment
- Strong understanding of GAAP FAR CAS.
- Experience in Deltek Costpoint
- Advanced Excel skills (formulas pivot tables data sets).
- Analytical mindset with strong attention to detail.
- Excellent communicator and highly organized
- Strong relationship skills.
Preferred:
- Associate or Bachelors degree in Accounting Finance.
- Experience with Jamis and Unanet.
- Experience with financial and DCAA audits
Here at Harmonia we are pleased to have been repeatedly recognized for our outstanding work culture the innovative work we do and the employees on our team who make a difference each day. Some of these recognitions include:
- Recognized as a Top 20 Best Place to Work in Virginia
- Recipient of Department of Labors HireVets Gold Medallion
- Great Place to Work Certification for five years running
- A Virginia Chamber of Commerce Fantastic 50 company
- A Northern Virginia Technology Council Tech 100 company
- Inc. 5000 list of fastest growing companies for eleven years
- Two-time SBA SBIR Tibbetts Award winner
- Virginia Values Veterans (V3) Certification
We recognize that every bit of our success is the result of our teams of hard-working motivated and innovative professionals who are proud to call themselves part of the Harmonia family! In addition to competitive compensation a family-focused culture and a dynamic productive work environment we offer all full-time employees a variety of benefits including but not limited to
- Traditional and HSA- eligible medical insurance plans w/ Wellness Incentives for employees and family
- 100% employer-paid dental and vision insurance options
- 100% employer-sponsored STD LTD and life insurance
- Veterans Cohort
- Gym membership reimbursement
- 401(k) matching
- Dollar-for-dollar 501(c)(3) donation matching
- Flexible-schedules and teleworking options
- Paid holidays and Flexible Paid Time Off
- Adoption Expense Reimbursement
- Paid Parental Leave
- Professional development and career growth opportunities and paid training days
- Employer-sponsored Employee Assistance Program for employee and family
- Team and company-wide events recognition and appreciation-- and so much more!
Check out ourLinkedInFacebook andInstagramto find out a little more about who we are and if we are the right next step for your career!
Harmonia is an Equal Opportunity Employer providing equal employment opportunity to all employees and applicants for employment without regard to race color religion national origin age gender gender identity sexual orientation disability or genetics.Harmonia does and will take affirmative action to employ and advance in employment individuals with disabilities and protected perform the above job successfully an individual must possess the knowledge skills and abilities listed; meet the education and work experience required; and must be able to perform each essential duty and responsibility satisfactorily. Other duties in addition to those listed may be assigned as necessary to meet business needs. Reasonable accommodation will be made to enable an applicant with a disability to successfully apply for and/or perform the essential duties of the job. If you are in need of an accommodation please contact.
Required Experience:
Unclear Seniority
Employment Type
Full Time
