Corporate - Executive Assistant
Corporate - Executive Assistant
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Job Description
About the team
The Oxford Corporate team consists of four Partners two Associate solicitors and a trainee solicitor. Team members are based in Oxford though work flexibly and travel between offices frequently.
About the role
To provide an effective and efficient administrative and executive assistant support to the lawyers in the department communicating effectively across departments and with trust our people to work flexibly in the way that works best for them their teams and our clients. Our firm is set up to ensure everyones voice is heard and mutual respect is shown by all.
Key Responsibilities
- To produce documentation and letters as directed by lawyers in the team.
- To attend to clients by telephone and in person when required in a professional personable and engaging manner.
- To maintain electronic files and filing systems in an organised and efficient manner as required.
- To assist lawyers with day-to-day administrative matters including but not limited to opening new files ensuring files are compliant closing and archiving files file organisation and making and managing appointments.
- To manage client billing tracking bills on tracker to ensure they are sent to clients in a timely manner WIP management and debt collection.
- To keep on top of compliance for the team tracking file openings and keeping file reviews up to date
- To assist one of the partners with Notary work completing documents invoicing and chasing payments
- To manage partners diaries and make travel / hotel bookings.
- To provide executive assistant support to the national head of the corporate department.
- To carry out any other such reasonable tasks that may be required from time to time.
Your skills and qualifications
- To be well organised able to show initiative and work well under pressure where necessary.
- To have excellent communication skills and be a real team player with a flexible and professional approach to work.
- A proven record of delivering a high-quality service to both fee earners and clients.
- Good IT skills experience and confidence with using case management systems and general Microsoft packages.
- To be able to consistently demonstrate and embody the firms values.
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths.
View some of our recent highlights on our website here.
Do we sound like a match If youre someone who cares deeply communicates openly and collaborates effectively then wed love to have you join our diverse inclusive team.
Employment Type
Full Time
