Contract Management Specialist

The contract specialist supports the organization and project team in handling all contractual and related commercial aspects in connection with the contracts with the customers as well as subcontractors and vendors during the entire projects life cycle.

Key Deliverables to and through the Head of Department:

• Assisting in managing the contracts life-cycle during project execution and warranty phases including but not limited to: review and draft of amendments contractual documents renewal of contracts.
• Providing comments on contractual clauses and requirements.
• Support the change management process. This includes drafting and review of change orders claims back charges and penalties defence of incoming claims vis-a-vis customers subcontractors and key vendors.
• Safeguarding contractual obligations including tracking and timely issuance of notifications monitoring of milestones and payment in cooperation with the project team.
• Solicit or ensures notification and submission of requests and notices documents in particular for those subject to time limits.
• Monitoring all the contractual milestones and related payments.
• Advise head of the contract management on any aspect of the Project execution which deviates from the requirements of the Contract.
• Collects and organizes the documentation from the Sales Team.
• Identify contractual requirements.
• Ensure accurate control of bid documentation from the day of order receipt.
• Coordinate with internal department (engineering QC logistic) and get the required documents.
• Submit documentation on customer portal/by email on time.
• Follow up for documentation approval within the documentation cycle set in the contract.
• Keep track of the documentation status and inform line manager in case of any delay.
• Take immediate action on customer queries and forward to concerned department for review
• To prepare VDRL and MRB index as per customer requirement.
• Submission of MRB within the agreed timeframe in soft and hard copy.

Job Profile:

Qualifications:

• Degree in business administration.
• Knowledge of cable or energy industry.
• Proven knowledge of EPC suite of contracts.
• Availability to frequent business travels.

Skills/Knowledge:

• Proficient in English.
• Critical thinking and problem-solving skills.
• Planning and organization; Time management.
• Decisiveness proactiveness business acumen; Teamwork and communication skills.
• Conflict management negotiation skills adaptability and stress tolerance.

Experience:

• Extensive experience as contract specialist.
• Proven track record in successfully executing multi- disciplinary projects with different customers and contractual frameworks.

Business Understanding:

• Excellent understanding of the overall business operations is essential.

Prysmian as an Equal Opportunity Employer aims to attract and recruit individuals with diverse backgrounds skills and abilities. We strongly believe that diversity brings significant value at all levels of the organization increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity Equity and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture Prysmian is committed to the development of an organization that prioritizes talent where people feel respected included and free to fully express their potential just as they are.

All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race ethnicity religion nationality origin citizenship status socio-economic status age sex gender identity or expression sexual orientation marital status disability military service or veteran status pregnancy parental leave medical conditions or any other characteristic protected by applicable federal state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.

Visit our DE&I Page to learn more about Prysmians commitments.

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