Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant reports directly to the President &COO and provides administrative assistance to ensure efficient operations. He/ She manage the Executives daily schedule and set appointments accordingly. He/ She also provides support to the Senior Management team as needed.
DESCRIPTION OF FUNCTIONS:
DAILY OPERATIONS
- Manage and maintain the daily schedule of the President/ COO
- Coordinate and arrange Meetings for the team
- Manages all appointment requests with the President & COO
- Organize Logistics for meetings and events (venue transportation food etc.)
- Handles documents/files for the President & COOs approval.
- Provide daily assistance to the President &COO
- Support the needs of the Senior Management team.
- Perform other functions and task as needed.
ADMISNISTRATIVE DUTIES
- Ensure the maintenance and filing of records of all pertinent documents of the company.
- Prepare Request for Payment for all SOAs Billing Statement and Invoices charge to the company
- Act as Cash Custodian - Budget document and verify the reimbursement of Petty cash of employees.
- Create and verify Purchase Request for all items and supplies needed by the team.
- Assist Finance in Collection follow ups of Accounts Receivables
- Assist IT Helpdesk as needed.
- Acts as contact person for both internal and external clients.
- Act as Point of contact when dealing with Government offices when applying permits and other licenses.
TECHNICAL COMPETENCIES AND SKILLS:
Communication and People Skills can respond effectively to inquiries and concerns.
Time Management Skills able to deal with multitude of task and a range of priorities.
Flexibility
EDUCATION TRAININGS LICENSES REQUIRED:
- 4- year College Course
- Experienced in assisting Heads and Executives in a Corporate environment.
Employment Type
Full Time
