Facility Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Responsibilities

• Develop and implement property management strategies aligned with client objectives
• Oversee property operations including maintenance security and vendor management
• Prepare and manage annual operating budgets and capital expenditure plans
• Conduct regular property inspections and implement preventative maintenance programs
• Ensure compliance with building codes regulations and safety standards
• Coordinate projects and property renovations
• Prepare detailed property performance reports for clients and senior management
• Implement sustainability initiatives to improve energy efficiency and reduce operating costs
• Respond to emergency situations and develop contingency plans

Detailed Responsibilities

Property Operations Management

• Develop comprehensive property management plans with clear objectives strategies and performance metrics
• Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out.
• Conduct weekly property inspections to identify maintenance issues and ensure compliance with quality standards
• Ensuring the cleanliness and hygiene of all areas including offices common areas restrooms cafeteria meeting rooms etc.
• Managing and maintaining high standards for various soft services including housekeeping cleaning waste management pest control. reception management canteen operations event management parking etc.
• Oversee all maintenance activities including preventive maintenance programs and emergency repairs
• Manage security protocols and systems to ensure tenant and property safety
• Coordinate janitorial services and maintain cleanliness standards throughout common areas
• Implement seasonal maintenance procedures (Monsoon preparedness etc.)
• Ensure all building systems (mechanical electrical plumbing fire/life safety) operate efficiently
• Maintain accurate property records including drawings warranties permits and certificates
• To establish engineering & operational procedures & roll out the same for site staff
• To establish contacts with local authorities for facility related issues and for all statutory related compliance at all times.
• To review the maintenance/service practices of M&E contractors to deliver quality work practices as per SLA
• To plan & ensure smooth operations of all mechanical electrical plumbing & civil works pertaining to the facility
• Ensure all technology tools at the site are working fine. Support introduction of new tools and ensure the team is trained to use the new tools.
• Periodically inspection of log books history card checklist escalation charts & PPM schedules etc. for a better management of engineering systems
• To ensure an up-time of 100% and set up the practices to deliver seamless service.
• To ensure all statutory documents & licenses are updated like Fire Lift DG form Pollution Control Etc. related to M&E operations.
• To implement energy management program to reduce the cost on utilities.
• To plan implement & adhere to 52 weeks annual M&E maintenance schedule. Coordinate with FM /business OEM for fixing the dates for the shutdown.
• To participate during emergency evacuation procedure and manage health & safety issues.
• All EHS policies and protocols to be given top priority. Follow No Safety No Work

Financial Management

• To ensure proper planning & managing of the CAPEX & OPEX budgets for engineering & operational expenses
• Monitor and analyse monthly financial performance against budgets
• Review and approve all property-related invoices within established authority limits
• Prepare variance reports with detailed explanations for financial deviations
• Identify cost-saving opportunities without compromising service quality
• To ensure proper planning of critical spares for all installations as per manufacturer recommendation and inventory control.
• Ensure all critical systems in the building to have AMCs in place.
• To coordinate with JLL finance on monthly accruals update & invoice processing
• Keep a close track of utility bills and take steps to reduce energy water consumption YoY

Relationship Management with Agencies / Stakeholders

• Develop and maintain strong relationships with Agency SPOCs at all levels
• Respond to Agencies requests within JLLs established service level agreements
• Issue timely and clear communications to agencies regarding building operations

Vendor Management

• Select qualified service providers through competitive bidding processes
• Negotiate service contracts to optimize quality and cost-effectiveness
• Conduct quarterly vendor performance reviews if needed .
• Ensure compliance with JLLs vendor management protocols and ethical guidelines
• Process vendor payments according to contract terms

Sustainability Initiatives

• Implement energy-efficiency measures to reduce property consumption
• Execute waste reduction and recycling programs
• Support JLLs corporate sustainability objectives at the property level
• Communicate sustainability achievements to JLL clients stakeholders

Compliance & Risk Management

• Ensure property compliance with local & state regulations
• Maintain all necessary permits and certificates of occupancy
• Coordinate required inspections of life safety systems elevators and other regulated equipment
• Implement risk management protocols to minimize liability
• Maintain proper insurance coverage for property operations in alignment with client
• Document and address all incidents according to established procedures
• Ensure compliance with JLLs corporate policies and procedures

Team Leadership

• Manage onsite JLL Supervise on-site FM team including assistant managers and executives (soft and tech)
• Provide clear direction and performance expectations to team members
• Conduct regular performance reviews and develop improvement plans when needed
• Identify training opportunities to enhance team capabilities
• Foster a collaborative and service-oriented culture
• Ensure proper staffing levels to meet property / facility needs

Required Qualifications

• Degree in Electrical/Mechanical with min 10 years of work experience in Property / Facility Industry /Real Estate Industry. Candidates with Commercial building management experience will be preferred.
• Proven track record managing at least 200000 square feet of commercial space
• Strong financial acumen with budget responsibility of the entire property
• Excellent communication and client relationship skills
• Knowledge of building automation systems and energy management technology
• Experience with capital improvement project management
• Experience of managing FM services of independent standalone building

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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