Accounts Receivable Accountant 3
Accounts Receivable Accountant 3
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Job Description
Arizona Department of Education
The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
Accounts Receivable Accountant 3
Accounting Section
Phoenix Location
Salary: $64000 - $68000
Grade: 22
Closing Date: 07/18/2025
Under the direction of the Accounting Supervisor performs professional operating or cost accounting work requiring the standardized application of established accounting principles theories concepts and practices.
Rare in-state travel may be required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.
Process accounting transactions involving federal grants and state appropriated funds in AZ360 the statewide accounting system and other interfacing financial systems
Create and monitor a system of controls procedures and forms for recurring funding
Reconcile balances to general ledger and reports any discrepancies
Review and evaluate the work product and work in progress of Accountants 1 & 2 approving transactions in AZ360
Resolve questions that may arise from such documents while providing expeditious and friendly customer service to LEAs (Local Education Agencies) suppliers internal and external customers and agency leadership following federal and state regulations
Review receipts and receivables are processed in a timely manner by communicating assisting and training Accountants 1 & 2 as well as processing transactions as needed
Process all credit card transactions in AZ360 including deposits refunds/payments to internal and external vendors inter and intra agency transfers and any other related transactions following state and federal mandates and procurement regulations
Review analyze and submit monthly reconciliation reports for APLD NSF and other banking transactions
Research and resolve financial issues that arise including preparing the necessary adjusting entries
Report variances to Accounting Supervisor and Accounting Administrator
Prepare and assist with audit inquiries
Log daily incoming electronic or paper invoices in the accounting database
Maintain the Accounts Receivable and personal inboxes takes phone calls and attends virtual and in-person meetings
Communicate with other accountants and program areas to resolve issues and discrepancies with contracts receipts requisitions purchase orders and invoices
Answer customer and vendor questions about payment status and any other requests
Knowledge in:
Methods and techniques of automated accounting systems and data processing as it relates to accounting practices
Judgment in realizing when funds are depleted and take the initiative to request funds
Rules and regulations established for the work system of an agency
Research and analysis methods ideally including statistical techniques
A bachelors degree in accounting or a related field or equivalent experience to substitute for the degree is required.
Skills in:
Analysis interpretation and reconciling of financial data
Work techniques required to maintain accounting records through automated accounting systems
Verbal and written communication
Work organization and accomplishment
Applying accounting principles and practices
Excellent customer service skills
Critical thinking skills and ability to solve problems
Intermediate skill in using Microsoft Outlook Word and Excel
Ability to:
Read and understand federal regulations Arizona Revised Statutes applicable agency manuals and policies and procedures
Effectively manage time
Detail-oriented
Analyze difficult statistical data and draw logical conclusions
Work as part of a team and individually with minimal oversight
Organize prioritize a large and varied workload
Research statutes and policies based on SAAM (State of Arizona Accounting Manual) regulations
Preference will be given to those applicants with prior working knowledge of AFIS/AZ360.
Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Employment Type
Full-Time
