Administrative Assistant I
Administrative Assistant I
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Education:High School Diploma or GED. AND:
- 24 months office clerical or administrative experience.
Skills:
- Knowledge of office procedures.
- General office and customer service skills.
- Knowledge of Microsoft Office Suite (Outlook Excel and Word).
- Excellent interpersonal skills.
- Ability to work independently and as a team player.
- Ability to complete tasks in an efficient and timely manner.
- Must be detail oriented for accuracy of data and information.
- Ability to multitask be organized and self-motivated.
- Ability to work in stressful situations.
- Ability to communicate verbally and in writing.
Advertised Physical Requirements:
- Sit for prolonged effectively and in repetitive of computer and stoop bend and reach.
- Standard office environment.
Supervision: Supervisor Student Employees
Departmental Preferences
- Associates Degree or College Coursework strongly preferred.
- Basic graphic design and/event planning helpful.
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Provide professional financial and management support to the School of Dance.
Duties:
- Shared Services Liaison.
- Maintain SoD online store through TouchNet.
- Record minutes for faculty meetings.
- Purchasing Inventory Surplus-office supplies (Annually).
- Mass email as required.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records message or responds to caller with routine information.
- Assist Event Coordinator as needed for SoD functions.
- Mailings as needed by event.
- Build surveys and track data through Qualtrics.
- Facilities work orders as required.
- Maintain SoD calendar.
- Facilitate coordination of food vendor for Faculty and Student events.
- Support the Director with correspondence research and special projects as needed.
- Prepare travel reimbursements.
- Make all flight arrangement for guest artists faculty.
- Arrange all travel for faculty and guest artists (hotel car rental registration etc.).
- Arrange OFB and CDO travel and tours.
- Prepare guest artist contracts OFB and CDO contracts.
- Maintain applications and verify correct application information.
- Prepare and maintain spread sheets.
- Provide template scholarship letter to Staff Asst. III for prep and mailing.
- Prepare tuition waiver requests and scholarship requests.
- Initiate Graduate Assistants tuition waiver request.
- Distribute scholarship checks to students.
- Prepare and mail scholarship letters to students.
- Auditions and Recruitment Manager -will oversee the organization of auditions.
- Other duties as assigned.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Employment Type
Full-Time
