Accounting and Procurement Specialist (1011 - CCS)
Accounting and Procurement Specialist (1011 - CCS)
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1 Vacancy
Job Description
Overview
Now hiring heroes to fill essential positions in our healthcare facilities!
Colorado Commercial Services a Denver based medical cleaning company is seeking ambitious self-motivated A players to fill essential positions in our organization. These positions are essential to the success of the company and are considered heroes in the healthcare community and beyond. They are responsible for daily cleaning operations and protecting patients and staff by preventing the spread of infectious disease.
We are hiring highly organized individuals who will excel at CCS. It is part of our company culture to provide an Exceptional Experience for Everyone (E3). These EVS Heroes play a critical role in achieving E3 by providing an excellent first impression with employees clients patients and by interacting with current staff in a professional and pleasant manner.
The right candidate will possess and demonstrate our 5 Core Values:
G.S.D.R. - G.S.D.R. stands for GET STUFF DONE RIGHT and get it done right the first time!
Squared Away - Squared Away people operate in an organized fashion and perform above a satisfactory level for extended periods of time. Their appearance work closets supplies and equipment all are neat and organized.
Team Player - Team Players know a team is only as good as its weakest link. Every role within the company is significant and there is no I in team.
Will-Do Attitude - A person with a will-do attitude brings ingenuity creativity positivity and the utmost willingness to lend a hand any time.
Accountability - Accountable people are accountable to themselves first and also accountable to others. Accountable people G.S.D.R. (the first time)!!
Job Skills / Requirements
Job Summary: Accounting and Procurement Specialist is responsible for managing procurement processes while also providing essential support for accounting and administrative functions. This role involves overseeing supplier relationships and ensuring regulatory compliance. Additionally the Procurement Specialist will contribute to the financial health of the organization by executing accounting tasks such as processing accounts payable assisting with period-end close processing and reconciling financial statements. This role is largely independent from other teams and roles and requires a high level of self-accountability and time-management skills. It is comprised of three components: accounting (40%) procurement (30%) and warehouse management (30%). It is crucial for the Procurement Specialist to be able to determine high/low priority tasks and maintain task completion by deadlines. This role is time bound for bi-weekly monthly quarterly and yearly tasks and rhythms within the role.
Essential Duties and Responsibilities:
Accounting duties:
Process accounts payable transactions accurately and efficiently.
Assist with period-end close and processes.
Process credit card transactions by keeping records of expense reports and receipts coding purchases and invoice processing.
Reconcile bank and credit card statements to ensure financial accuracy.
Prepare financial reports to provide insights into procurement-related expenses.
Maintain virtual records of receipts in vendor files and in general.
Maintain meticulous financial records to support audit and reporting requirements.
Respond to inquiries regarding procurement and accounting status.
Procurement/Purchasing duties:
Optimize processes while maintaining high levels of accuracy.
Complete small projects as directed by supervisor in order to digitize the procurement tasks.
Monitor current vendors based on quality reliability and cost criteria through NSA contract pricing.
Monitor vendor performance and address issues proactively.
Stay informed about vendor capabilities for company needs.
Complete bi-weekly ordering and resell of supplies for a list of ever-changing customers holding Area Managers accountable for having submitted timely and accurate supply counts.
Create Accounts Receivable invoices for resale orders and once complete send for payment.
Create virtual invoice records for resale orders under accurate vendor.
Maintain an organized warehouse for supplies.
Generate purchase orders accurately and in a timely manner ensuring alignment with budgetary constraints.
Maintain office equipment and office supply closet; proactively order required materials to keep office stocked and clear of unnecessary clutter.
Place as-needed orders for replacement parts office supplies and trial items.
Maintain an excellent virtual record of three warehouse categories within company processing system.
Accurately input warehouse items into virtual system and update as needed.
Warehouse Management:
Conduct monthly audits of warehouse inventory levels and place an order to replenish inventory each month and as-needed.
Maintain accurate par/reorder levels for warehouse items and adjust if discussed and as needed.
Maintain an organized warehouse management system.
Input warehouse usage logs for accurate job reporting duties.
Work with Area Managers to understand usage if any is in question.
Account Equipment
New Accounts - Startup Equipment
Pull needed items by due dates for teams to take to new opening accounts
Closing Accounts-Return of Equipment
Additional Information / Benefits
More than a JOB!
You MATTER to US our CLIENTS and their PATIENTS.
We strive to be the best healthcare cleaning company to work for by delivering E3 to every member of the team. As an employee at Colorado Commercial Services (CCS) you are not just cleaning buildings you are saving lives! Every person at CCS is responsible for making sure patients are safe from infection when they enter one of the facilities we clean. We take this responsibility very seriously and we accept only the BEST when we hire these positions. People like you are the heartbeat of our organization. We cant wait to have you join us!
Join us and live E3!
E3 An Exceptional Experience for Everyone.
Everyone Clients Employees and YOU!
Become an E3 Ambassador! We Offer:
Supervisors/Managers who CARE / A Reccession proof industry to grow within / A Safe Place to Work
Bi-Weekly Competitve Pay / Paid Training / Bonuses / Advancement Opportunities / Uniforms and Supplies
Benefits: Medical Insurance Dental Insurance Paid Vacation Paid Sick Days Paid Holidays
This job reports to the Project Manager
This is a Full-Time position1st Shift.
Number of Openings for this position: 1
Required Experience:
Unclear Seniority
Employment Type
Full-Time