Executive Assistant - Listing Coordinator
Executive Assistant - Listing Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Our business continues to grow thanks to our amazing clients and the support of the Austin community. Our Team Leader and OwnerKinan Beck is seeking a talentedExecutive Assistantto support his personal real estate business and the broader operations ofThe One Source Team.
This position is ideal for someone who thrives in a fast-paced high-performance environment is highly detail-oriented and enjoys bringing order to complexity. If youre someone who takes pride in helping a business leader stay focused organized and efficient we want to hear from you.
The ideal candidate has a proven track record of:
- 2 years of administrative experience in a real estate environment (team brokerage mortgage/title office law firm etc.)
- Thriving in a fast-paced office setting with multiple moving parts
- Managing complex schedules details and communications effectively
- Proficiency with technology: CRM systems G-Suite ZipForms DocuSign and social media content planning
- Excellent time management organization and communication skills
- Strong critical thinking and problem-solving ability
- Willingness to learn through doing and accept constructive feedback
- Bringing order and clarity to chaos
Key Responsibilities
- People & Communication: Coordinate with internal team members and external partners. Respond to emails texts and voicemails on behalf of Kinan.
- Client Service: Engage directly with clients throughout the transaction process.
- Showings: Assist with buyer and listing showings particularly for high-end properties.
- Listings Management: Support the staging and home prep process manage MLS listing input/editing coordinate with transaction coordinators collect weekly seller feedback and ensure listings are market-ready.
- Client Experience: Oversee past client engagement (our Care Bear system) organize client events and parties and manage client gifts and closing details.
- Admin Ownership: Own and execute all administrative functions with excellence.
- A valid Real Estate License is required for this job
- Strong interpersonal skills and time management skills
- Accustomed to navigating computer software such as Microsoft Office and MLS
- Real estate experience preferred
- 2 years of experience as a personal assistant office manager or related position
- Used to handling private information and meeting hard deadlines
Required Experience:
IC
Employment Type
Full Time
