EXECUTIVE ASSISTANT (w/m/d)
EXECUTIVE ASSISTANT (w/m/d)
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Job Description
EXECUTIVE ASSISTANT (f/m/d)
Berlin Part-Time (2530 Hours/Week) On-Site
WHO WE ARE
One Hundred Berlin Creative Retouching GmbH is a leading full-service post-production studio based in Berlin providing premium photo and film services for high-profile clients. We are seeking a highly structured and proactive Executive Assistant to support our CEO and core business operations.
Tasks
YOUR ROLE
As an Executive Assistant you will be the organizational backbone of the office. You will support the CEO and team across administrative financial and HR matters with precision and care. Your ability to multitask stay calm under pressure and maintain strict accuracy will be key to your success.
Requirements
WHAT YOULL DO
- Provide structured executive support to the CEO (scheduling travel meeting prep)
- Oversee and organize office administration and daily operations
- Handle financial admin: invoice preparation payment tracking accounting prep
- Support tax finance and insurance-related tasks with attention to compliance
- Coordinate HR processes: recruitment onboarding offboarding contract management
- Manage confidential information with discretion
- Coordinate internal meetings external events and team communications
- Liaise between CEO team members and external partners
WHAT YOU BRING
- Proven experience as an Executive Assistant Office Manager or similar role
- Exceptional organizational skills and a structured multitasking mindset
- High level of accuracy and attention to detail you double-check facts legal terms and contractual obligations
- Proficiency in German and English (C1 level)
- Strong knowledge of MS Office administrative tools and finance basics
- Openness to feedback with a genuine growth mindset
- Curiosity for emerging technologies especially AI tools that enhance workflows
- Reliability self-initiative and a solution-oriented attitude
- Appreciation for creative industries (fashion photography art) is a plus
Benefits
WHY JOIN US
- Bonus payments based on your KPIs and company success
- Private health insurance after probation
- Professional growth and workshop opportunities
- Creative office environment in the heart of Berlin
- Regular team-building events
- Collaborative passionate team culture based on our 5 Hs: Happy Humble Helpful Hungry & a good sense of Humor
READY TO APPLY
Send your CV and cover letter by email with the subject Executive Assistant Application addressed to Brivaelle Capitaine.
We cant wait to meet you!
Employment Type
Full Time
