FACILITIES COORDINATOR
FACILITIES COORDINATOR
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Role: FACILITIES COORDINATOR
Location: 250 PARK AVENUE - MID TOWN NY
Duration: Contract
This is a facilities coordination - Client facing will be sitting on office floor with JPMC folks needs to be buttoned up
Inputting Prism tickets work order sets PO # research on PO #
Property management
Barely phone work
Couple of buildings
Checking proposals inputting proposals into Prism
Data work
Assign work orders
Assign work orders to cleaning company for example or other vendors
FACILITIES COORDINATOR
Summary Description:
Under general supervision provides facilities support to the Corporate office. Functions as the liaison to the Property Management staff and contractors for routine facility management issues.
Primary Duties/Responsibilities:
- Manages incoming requests for facilities and maintenance services and responds to requests on a priority basis. Handles general oversight of the Facilities Desk Operations.
- Serves as primary contact to outside vendors for equipment and maintenance related issues. Directs the activities of vendors and/or contractors engaged in maintaining and repairing systems. Contacts appropriate personnel when emergency maintenance is required.
- Administers security and building access for employees and contractors.
- Coordinates all employee and departmental inter-office moves including furniture files telephone and computer equipment. Coordinates with appropriate personnel regarding construction build-outs.
- Supports the preparation of leasehold and rent charges.
- Coordinates with Property Management personnel on various company-wide programs including Fire Warden/Drills and disaster recovery/response efforts.
- Contributes to the development of preliminary budgets and evaluates monthly expenditures.
- Processes invoices and forwards to manager for approval and accounting for payment. Handles other related accounting duties.
- Develops implements and maintains departmental record keeping filing systems and information on the Intranet.
- Handles special projects as assigned by management.
- Performs daily commissioning site inspections
- Performs monthly building inspections
- Interfaces with cross-functional partners and client on daily basis
Experience:
- Two or more years in an administrative support role in a professional office environment
- Supervisory experience is strongly preferred
Education:
- High school diploma or equivalent from an accredited institution
Skills:
- Interpersonal skills necessary to effectively communicate with a variety of individuals including outside vendors
- Must demonstrate understanding of Corporate Services technical equipment/platforms facilities guidelines/procedures and business administration
- Must have the ability to appropriately handle sensitive or confidential information
- Must be able to prioritize work meet deadlines and concentrate on detail in a fast-paced work environment
- Intermediate knowledge of MS Office
- The ability to cooperate in a team environment is critical
Physical abilities/Working Conditions:
- Normal office environment; occasional exposure to outside environment (exterior building inspections)
- The ability to lift carry and push weight up to 25 pounds and ability to walk stairwells is required
- Frequent sitting standing and walking is also required
- Typically will sit at workstation sixty percent of the work time
Employment Type
Full-time
