Unstructured is the industry leader inETL for LLMspowering the next wave of generative AI. In just two years weve raised$65Mfrom top-tier investors like Menlo Ventures Bain Capital Databricks Nvidia Microsoft and IBM.
Our open-source toolkit has been downloaded over36 million times with adoption by50000 companiesincluding nearly half the Fortune 500. We just launched ourServerless APIin June (already processing millions of pages!) and are rolling out ourno-code RAG transformation platformin August.
Our mission Empowering enterprises and the USG with actionable intelligence from PDFs docs emails images and more.
About the Role:
Were looking for a highly organized proactive and detail-obsessed Executive Assistant to support our CEO and leadership team. If you thrive in fast-paced environments love bringing structure to chaos and anticipate needs before they ariseyoull be the right hand to our CEO keeping their day smooth focused and on track. Youll also help support broader leadership operations and play a key role in keeping the team running efficiently.
This is a hybrid role based in our San Francisco officewere in the office 3x a week for real-time collaboration and company culture. Light office duties like stocking snacks prepping meeting rooms greeting visitors and managing shipments will also fall under your care.
Responsibilities:
- Own and manage the CEO Head of Engineerings calendarscheduling meetings prioritizing appointments and ensuring alignment across teams
- Triage the CEO Head of Engs inboxdraft responses flag action items and manage follow-ups
- Prepare agendas take detailed notes and track action items across key meetings
- Oversee expense reports reimbursements and basic financial tracking for the CEO
- Coordinate all travel logisticsflights hotels ground transportation
- Support scheduling and logistics for other execs as needed
- Book accommodations and event logistics for offsites and conferences
- Handle light office coordinationsnacks mail meeting prep visitor management
- Act as a trusted gatekeeper and liaison for both internal and external stakeholders
What Were Looking For:
- 13 years of experience as an Executive Assistant ideally supporting C-level executives
- Excellent organizational and time management skillsyou live by your calendar
- Clear concise communicatorboth written and verbal
- Master of tools like Google Workspace Slack and travel platforms
- Calm under pressure with high discretion and professionalism
- Resourceful efficient and ready to take initiative
Why Youll Love It Here
Ownership & Autonomy:Be trusted to drive results and innovate from day one
Elite Team:Join world-class builders who value humility speed and precision
Strong Benefits:Competitive salary full health benefits equity and parental leave
Ready to become the backbone of our leadership team Apply now and help us move faster smarter and more intentionally every day.
Executive Assistant to the CEO
