Manager Services Officer (Deputy Head of Management Services)
Manager Services Officer (Deputy Head of Management Services)
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Job Description
DEADLINE FOR APPLICATIONS
30 July 2025-23:59-GMT02:00 Eastern European Time (Kiev)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Type of Contract: Consultancy Contract CST II
Unit / Division: Management Services Unit / WFP Ukraine
Duty Station:Kyiv
Duration: 11months
What will you do in this position
You will plan and deliver high-quality client-focused and value-for-money services pertaining to the Management Services portfolio that enable staff to deliver food assistance to beneficiaries in line with WFPs strategy.
How can you make a difference
In this position you will have to:
1. Contribute to the development and implementation of Management Services components of WFPs Country Strategic Planning (CSP) and Resource Planning aligned with country/regional and wider WFPs strategies and policies to facilitate efficient and effective service delivery.
2. Contribute to the development of annual plans adapting policies procedures processes standards and systems to specific operational contexts mitigating risks and ensuring services provided support WFPs strategic objectives.
3. Manage and/or carry out specialized functional analysis using data-driven approaches to provide management and clients with accurate information and reports for efficient planning and decision-making.
4. Build and maintain productive partnerships with WFPs internal and external stakeholders other UN agencies and government entities to strive for efficiency and optimisation of cross-functional processes.
5. Manage the existing resources and estimate new requirements aiming at efficiency cost-effectiveness and timeliness of operations and services.
6. Manage the establishment and execution of contracts and long-term agreements related to Fleet and shuttle management hotel accommodations and venues stationery and furniture printing services and other relevant services to ensure value for money and optimal resource allocation.
7. Contribute to the development and implementation of standard emergency preparedness and response actions to support the WFP to quickly deploying the needed resources to affected areas.
8. Provision of inputs to the country office business processes mapping and implementation of the internal standard operating procedures (SOPs) and other services under their supervision. Oversee the procurement processes including the preparation of RFQs ITBs or RFPs documents receipt of quotations bids or proposals and their preliminary evaluation preparation of the Purchase Orders (POs) and other contractual documents and specifications within the area of responsibility and others as requested by the supervisor.
9. Utilise digital tools and applications to their fullest potential collaborating with technical experts to effectively adopt and adapt innovative technologies thereby enhancing operational workflows and customer service.
10. Prepare and implement designated components of UN Reform-related inter-agency initiatives including BOS to achieve cost savings and enhance service quality.
11. Conduct oversight field missions to identify gaps provide advice and propose solutions in the relevant services or products of responsibility.
12. Manage and motivate diverse teams including fleet/ mobility asset procurement emergency response and provide coaching training and guidance as required to ensure appropriate development and enable high performance
13. Lead on processing and management of invoices and payments related to facilities common premises maintenance works etc.
14. Oversee tracking and collating data to support improvements in policies systems and procedures to minimise risks improve the efficiency and effectiveness of operations and ensure services are aligned with business objectives.
15. Others as required.
To join us in saving lives changing lives you will have:
Education: - Advanced University degree in Business Administration or related fields or First University degree in the same subject(s) with additional years of related work experience
Knowledge & Skills:
- Experience in administration
- Has experience in leading a team
- Has experience in emergency operations
- Full computer literacy on Windows and MS Office is mandatory.
Experience:
- Six or more years of post-graduate professional experience relevant to the assignment with a focus on general administrative work.
- Minimum of two years at a managerial level (team supervision)
- Exposure to the international environment complex operations and hardship environments
Languages: - Fluency (level C) in the English language and knowledge of the official national language of Ukraine is an advantage.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Director
Employment Type
Full-Time
