Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
This position will support several executives within Visas Value Added Services Risk and Identity Solutions managing a fast paced dynamic environment handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices as well as disciplined execution.
Essential Functions:
Proactive Calendar Management: Lead and manage executive calendars including scheduling and setting up meetings making logistical arrangements and proactively managing conflicts based on understanding of priorities.
Meeting Travel and Events Planning: Arrange complex international executive travel and full travel itineraries executive/team meetings and events.
Liaison: Communicate problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively and professionally collaborate with Leadership Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead week ahead month ahead quarter ahead) take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately
Understand the organization and how to get things done with a smile by leveraging a combination of your professional network and formal channels
Apply consistent judgment to organize and prioritize across a complex global organization
Manage high volume of email and other communications and synthesize actions needed to act quickly seamlessly and professionally
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.
Qualifications :
Basic Qualifications
Minimum of 6 months of work experience as an Executive Assistant or a Bachelors Degree
Preferred Qualifications
2 years of Administrative Assistant work experience
Highest moral and ethical character
5 years of administrative experience supporting a senior leader preferably in a global public company
A positive upbeat personality and excellent interpersonal communication skills
Strong verbal and written communication skills and ability to communicate effectively with all levels
Flexibility and a positive professional/approach and demeanor
Discretion combined with poise and professionalism in all communications
Experience working with highly confidential information and ability to exercise judgement regarding information that may be confidential or material non-public
Highly advanced MS Office skills and technologically savvy (Word Outlook Excel PowerPoint and MS Teams)
Strong presentation and slide development skills (PPT)
Ability and openness to actively use different internal systems (e.g. Ariba Concur iProcurement etc) and technology to complete tasks
Ability to connect dots to see the big picture
An understanding of how to leverage a busy executives time and willingness to do what it takes to contribute to their success and the success of the company
The ability to operate effectively and efficiently in a challenging fast-paced environment with little supervision
Demonstrated strength in prioritizing work
Exceptional attention to detail.
Customer service-focused with ability to work collaboratively with others including
interacting with internal and external contacts.
Proactive and solution oriented looking for ways to add value and assist the team
Additional Information :
Work Hours: Varies upon the needs of the department.
Travel Requirements: This position requires travel 5-10% of the time.
Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk communicate in person and by telephone frequently operate standard office equipment such as telephones and computers.
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law including the requirements of Article 49 of the San Francisco Police Code.
U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 74400.00 to 105250.00 USD per year which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge skills experience and location. In addition this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical Dental Vision 401 (k) FSA/HSA Life Insurance Paid Time Off and Wellness Program.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
