Administrative Assistant HR/Finance (Bilingual Spanish preferred)
Administrative Assistant HR/Finance (Bilingual Spanish preferred)
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Administrative Assistant HR/FinanceOffice
Reports to: Deputy Superintendent HR & Assistant Superintendent Finance
Primary Purpose:
Under moderate supervision organize and manage the routine work activities ofthe central administrative HR/Finance office and provide clerical support toDeputy/Assistant Superintendents and other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Bilingual (Spanish)
Special Knowledge/Skills:
Proficient skills in keyboarding data entry word processing and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills
Experience:
3 years of secretarial experience
Major Responsibilities and Duties:
Records Reports and Correspondence
- Prepare correspondence forms reports manuals and presentations for theHR and finance department staff members.
- Compile maintain and file all reports records and other documents as required.
- Provide application assistance for prospective employees.
Accounting
- Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
- Order and maintain inventory of office supplies and program equipment.
Other
- Answer and respond to incoming calls take reliable messages and route to appropriate staff.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Make meeting arrangements for department activities including preparing materials scheduling and setting up facilities and arranging equipment.
- Receive sort and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:Standard office equipment including personal computer and peripherals
Posture:Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion:Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting:Occasional light lifting and carrying (less than 15 pounds)
Environment:May work prolonged or irregular hours;occasional districtwide travel
Mental Demands:Work with frequent interruptions; maintain emotional control under stress
Employment Type
Full-Time
