Secretary - Building Secretary II @ Larson Heights Elementary
Secretary - Building Secretary II @ Larson Heights Elementary
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Job Description
TERMS OF EMPLOYMENT
SECRETARY II -ELEMENTARY
Larson Heights Elementary
8 hours per day/200 workdays per year
(M-F) 7:45 - 4:15
Shift time is subject to building needs.
SECRETARY II:Performs a wide variety of secretarial clerical and bookkeeping duties using independent judgment within generally defined methods practices and procedures.
Position Overview:
The Elementary Building Secretary (Secretary II) is a vital part of the school team supporting the daily operation of an elementary building by ensuring smooth administrative functions and providing a welcoming organized and responsive office environment. This role requires exceptional organizational skills attention to detail and a friendly child-centered approach to communication. The secretary serves as the first point of contact for students staff parents and visitors and plays a key role in maintaining a safe and supportive school environment.
REQUIRED QUALIFICATIONS:
- High school diploma or G.E.D. equivalent.
- One (1) year of clerical experience or any combination of education and experience which provides the applicant with the knowledge skills and abilities required to perform the job.
- Must have the ability to relate in a positive way with supervisory staff students and parents.
- Must have the ability to communicate effectively both orally and in writing.
- Ability to successfully complete the following assessments: typing test Typing (upper Moderately Effective to Highly Effective range) math test grammar test basic excel test proofreading test and other assessments as applicable to the position.
- Bilingual preferred.
- Such alternatives to the above qualifications as the board may find acceptable.
JOB SPECIFIC QUALIFICATIONS:
- Knowledge of office practices procedures and equipment.
- Ability to operate standard office equipment such as typewriter computer calculator and photocopier.
- Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
- Ability to understand and execute verbal and written instructions policies and procedures.
- Ability to maintain the confidentiality of sensitive information.
- Interprets as needed if an individual possesses multiple language skills.
- Good attendance and punctuality are required.
FUNCTIONS:
- Provide back-up assistance to Secretary I as needed.
- Perform receptionist duties by answering the phone and providing assistance to staff and the public.
- Maintain and update databases and spreadsheets.
- Type correspondence bulletins agendas reports and newsletters.
- Prepare maintain and file detailed records such as daily attendance reports and other student reports using office machines such as listed above.
- Work with online attendance program; notifies parents by telephone when students are absent from school. Accurately report/distribute truancy information.
- Generate and distribute standardized reports and letters.
- Sort and distribute mail and district information.
- Assist students as directed.
- Obtain an Administration of Medication at School training certificate.
- Must be able to deal with childrens health problems accidents etc.
- May maintain and monitor student immunization records.
- Other duties as assigned.
TESTING REQUIREMENTS:
- First aid card may be required for specific positions
- Ability to successfully complete the following assessments: Typing (upper Moderately Effective to Highly Effective range) math grammar basic excel proofreading writing sample (optional) 10-key test (optional) accounting (optional) tests.
- Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.
The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school districts Title IX Civil Rights Affirmative Action and Equal Opportunity officer Michelle Musso 1620 S Pioneer Way Moses Lake WA 98837 ; OR Section 504/ADA Coordinator Samantha Burgess 1620 S Pioneer Way Moses Lake WA 98837 (509) 766- 2670
Employment Type
Full-Time
