Office & People Coordinator
Office & People Coordinator
Posted on :
13-07-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
13-07-2025
Job Description
ABOUT US:
Got Light is an award-winning production company specializing in lighting audio video staging and drape. We provide a five-star approach to special events corporate events and weddings in the San Francisco Bay Area. With backgrounds in theater film arts architecture and entertainment we use our experience and knowledge to produce top-tier designs for hundreds of events each year. This includes some of the most notable events in the city museum openings social galas fundraisers corporate events and more! Our client roster includes non-profit organizations art institutions and a variety of tech companies including Pinterest Slack Google and many more.
ABOUT THIS JOB:
Were looking for an energetic organized and people-focused individual to join our team as an Office & People Coordinator. In this role youll be the heart of our day-to-day operationscreating a welcoming well-run office environment and supporting the behind-the-scenes magic that keeps our events and teams running smoothly. If you thrive on collaboration have a sharp eye for detail and love making things better for others wed love to meet you.
JOB DESCRIPTION:
Front Desk & Office Support
REQUIREMENTS:
WHAT WE OFFER:
SCHEDULE:
COMPENSATION:
Got Light is an equal opportunity employer. We do not discriminate on the basis of race sex color national origin sexual orientation religion age disability marital status protected medical condition or any other basis as defined by state federal or local law. Got Light provides reasonable accommodations to individuals with disabilities in both the hiring process and during employment as required by applicable federal state and local laws. Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment any qualified applicants with arrest and conviction records.
Got Light is an award-winning production company specializing in lighting audio video staging and drape. We provide a five-star approach to special events corporate events and weddings in the San Francisco Bay Area. With backgrounds in theater film arts architecture and entertainment we use our experience and knowledge to produce top-tier designs for hundreds of events each year. This includes some of the most notable events in the city museum openings social galas fundraisers corporate events and more! Our client roster includes non-profit organizations art institutions and a variety of tech companies including Pinterest Slack Google and many more.
ABOUT THIS JOB:
Were looking for an energetic organized and people-focused individual to join our team as an Office & People Coordinator. In this role youll be the heart of our day-to-day operationscreating a welcoming well-run office environment and supporting the behind-the-scenes magic that keeps our events and teams running smoothly. If you thrive on collaboration have a sharp eye for detail and love making things better for others wed love to meet you.
JOB DESCRIPTION:
Front Desk & Office Support
- First responder for phones voice-mails customers guests deliveries and other basic administrative and office functions.
- Assist in processing receipts invoices and general data entry as needed.
- Coordinate outbound shipments via FedEx/UPS/USPS etc.
- Emergency work related errands as needed.
- Monitor and re-stock office supply levels as needed.
- Take on occasional projects as needed from the owners and Department Heads.
- Prepare conference rooms (and Bridal Suite) for various production/sales meetings.
- Coordinate food delivery for internal meetings as needed.
- Assist with internal company events in tandem with the Marketing Department: Thanksgiving Holiday Party Going Away Parties etc.
- Assist with off-site errands as needed
- Conduct daily inspections of facilities to ensure high standards of appearance functionality and safety of office space.
- Communicate maintenance issues for the physical building interior and exterior to Facilities.
- Daily common area office clean-up: conference rooms kitchen bathrooms storage closet and other workspaces as needed.
- Coordinate facility vendors and schedules (janitorial Cintas First Choice Coffee IT) in collaboration with the Warehouse Operations team.
- Serve as frontline support for all staff on hardware and software troubleshooting needs.
- Set up or remove employee stations during on-board/off-board process.
- Make sure that computer/telephone needs are met for an office/warehouse of 40 stations.
- Intake new events and client inquiries via phone email web.
- With direction from the Director of Event Operations obtain generator permits as needed.
- Scanning and Data entry of paper time-sheets into Filemaker Database.
- Owns Show Notebook creation & breakdown along with the printing of all materials for each event.
- Coordinate food delivery for event crews.
- Troubleshoot and support timely issues as they arise.
- Support new hire orientations including preparing welcome materials scheduling onboarding sessions setting up workstations employee welcome kits and ensuring a smooth first-day experience
- Assist with HR coordination tasks such as collecting employee documentation maintaining personnel files and updating HR systems
- Help plan and execute team events and culture initiatives
- Serve as a member of the company Safety Team helping to promote a safe and prepared workplace through participation in safety training drills and emergency protocols.
- Collaborate with the Director of HR on process improvements and employee engagement efforts
- Provide general administrative support to the HR department as needed
REQUIREMENTS:
- A minimum of a high school diploma is required; an Associates Degree related degree technical training or certification is preferred but not required.
- Proficient with Apple Products Google Suite and MS Suite.
WHAT WE OFFER:
- Medical dental vision and chiropractic benefits.
- 401K with an employer match.
- PTO
- 5 paid holidays
SCHEDULE:
- Full-Time Hourly
- Monday-Friday 9am-5pm.
- This position is on-site and does not offer a remote or work-from-home option
COMPENSATION:
- $30/hr
Got Light is an equal opportunity employer. We do not discriminate on the basis of race sex color national origin sexual orientation religion age disability marital status protected medical condition or any other basis as defined by state federal or local law. Got Light provides reasonable accommodations to individuals with disabilities in both the hiring process and during employment as required by applicable federal state and local laws. Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment any qualified applicants with arrest and conviction records.
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
