Special Assistant to the Chief of Capital Planning (SY25-26)
Special Assistant to the Chief of Capital Planning (SY25-26)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Position Overview:
In May of 2022 the City of Boston announced the plans for the Green New Deal for Boston Public Schools (GND for BPS). Led by the BPS Office of Capital Planning the GND for BPS is a joint initiative between Boston Public Schools and the City of Boston to reimagine our schools as full-service community hubs that can adapt to meet the evolving needs of our students and Boston while increasing the climate resilience of BPS facilities. The GND for BPS is a multi-billion dollar investment in BPS facilities and the development and implementation of a long-term facilities action for the District. The Office of Capital Planning seeks a motivated detail-oriented strategic Special Assistant to support an ambitious capital planning and investment agenda that includes new construction renovations and school reconfigurations.
Summary:
The Special Assistant to the Chief of Capital Planning will provide direct support to the Chief the Capital Planning team and other district stakeholders by managing key administrative tasks. This includes scheduling and organizing meetings maintaining daily calendars handling and responding to internal and external inquiries and assisting with special projects. The ideal candidate is highly organized a self-starter who requires little supervision and can proactively figure things out with minimal direction. They must be professional highly self-motivated and able to independently manage their workload while prioritizing tasks in a fast-paced environment.
Responsibilities:
- Maintain the Chief of Capital Plannings calendar including scheduling cross-functional meetings for the Office of Capital Planning.
- Serve as the timekeeper for the Capital Planning team.
- Support the Chief in organizing meetings with internal and external stakeholders for both short- and long-term projects. This includes conducting research tracking trends preparing presentations creating meeting agendas drafting briefing papers compiling background materials preparing discussion summaries coordinating logistics and managing communications with participants.
- Prepare for facilitate and track follow-up actions from team meetings such as daily standups biweekly team meetings weekly leadership meetings and three-week lookaheads.
- Help organize and prioritize work within the Office of Capital Planning to ensure smooth operations.
- Monitor the departments budget expenses and contract requests.
- Manage the intake triage and response to internal and external inquiries including team operations and external meeting requests.
- Assist with the hiring and onboarding process for new team members.
- Oversee the departments high school internship program.
- Support community engagement events which may occur outside regular work hours.
- Organize team bonding activities to boost morale and manage the teams sunshine fund.
- Provide general organizational support to the team as needed.
- Assist the Chief of Capital Planning with other duties as assigned.
Qualifications - Required:
- Bachelors Degree or commensurate experience
- Experience in government education non-profit or private sector demonstrating effective administrative support
- Track record of thinking critically and mastering complex subject matter quickly
- Exceptional writing research analytical and organizational skills and the ability to convey complex concepts in a clear concise and logical manner
- Sound judgment discretion and the ability to work easily with senior leaders across the organization
- Ability to partner well with colleagues both inside and outside of the organization
- Ability to work independently and undertake supervisory responsibilities as needed
- Ability to maintain confidentiality
- Excellent computer skills including Microsoft Office and Google Suite
Qualifications - Preferred:
- Administrative support experience
- Excellent project management skills
- Experience in government and an understanding of community relations preferably in the City of Boston
- Familiarity with Boston and/or the Boston Public Schools
- BPS strongly prefers linguistic diversity and candidates who speak another language bring added value to the classroom school and district culture and diversity. BPS is particularly interested in candidates fluent in one of BPSs official languages: Spanish Creole (Cape Verdean) Creole (Haitian) Chinese Vietnamese Portuguese & Somali.
Terms: Managerial C41
The change that will be in effect is in the term section it will be updated to: The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate on the basis of race color age criminal record physical or mental disability pregnancy or pregnancy-related conditions homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics natural or protective hairstyle military status immigration status English language proficiency or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation or bias-based intimidation threat or harassment that demeans individuals dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process please contact the Accommodations Unit at
Required Experience:
Chief
Employment Type
Full-Time
