Counseling Secretary (full-time) - Urbandale Middle School
Counseling Secretary (full-time) - Urbandale Middle School
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1 Vacancy
Job Description
JOB TITLE-Counseling Secretary
CLASSIFICATION- Classified
FLSA STATUS- Non-Exempt
IMMEDIATE SUPERVISOR- Building Principal
RECEIVES GUIDANCE FROM- Building administrators district leadership
Please review theUCSD Actions of Excellenceto gain an understanding of the expectations for UCSD employees.
QUALIFICATIONS-
(Skills Knowledge Abilities Education Certification/Licensure Experience Equipment)
Skills Knowledge and Abilities
- Ability to operate a variety of standard office equipment including computer printer copy machine scanner fax machine telephone etc.
- Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
- Ability to create format and edit written communication that is clear and professional.
- Ability to work independently efficiently and meet deadlines.
- Ability to be well organized and customer service oriented.
- Ability to accurately use and maintain databases.
- Ability to fluently use software such as Microsoft Office Excel Powerschool and Google apps.
Education
- At least one year of specialized training beyond high school.
Experience
- Two to three years of secretarial administrative or office management experience involving computer entry and records management experience.
Equipment
- Office equipment such as two-way radios cell phone tablets laptops multi-line phone system fax machines copiers computers etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES-
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
- Serve as counselors receptionist; greets staff at times parents substitutes and student.
- Must be able to multitask in a busy environment.
- Assist counseling staff as needed during peak load.
- Maintain annual calendar for counseling office.
- Maintain accurate student records.
- Create signs brochures flyers and slides for TV to advertise counseling information.
- Assist with set-up for ACT administration for National Test Dates.
- Order and maintain adequate supplies instructional materials office materials and items for the counseling office.
- File current student information in cumulative files.
- Must be able to interact in a positive manner with students faculty parents and other staff members.
- Maintain a reliable attendance record.
- Maintain confidentiality.
- Other duties as assigned.
SUPERVISION OF OTHERS-
- None
PHYSICAL REQUIREMENTS-
- Repetitious bending lifting and hand movement.
- Ability to work while standing moving and/or walking.
- Drug tobacco and alcohol-free while working.
- Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
- Ability to operate a motor vehicle used to travel between sites.
WORKING CONDITIONS-
- Majority of work is performed in an office or school setting.
- Occasional meetings outside the school day.
- Occasional exposure to body fluids fumes noise and hazardous materials and emergency situations.
TERMS OF EMPLOYMENT-
- At-Will Employee
- Letter of Assignment
- Per Board Policies and administrative guidelines
- Performance evaluated annually
Employment Type
Full-Time
