Administrative Specialist

Make your next move an expert one.

At Colliers its not our success that sets us apart its how we achieve it. Our people are passionate take ownership and always do whats right for our clients people and communities.

Why Colliers

Our enterprising environment needs your expertise to facilitate Colliers continued growth as an industry leader. Our nimble decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

**This position is hybrid (4 days on-site) based out of our Indianapolis IN office**

Who you are

We are looking for a motivated and driven individual to support our brokerage team with client relationship management transaction management and client lease portfolio analysis.

In this position you will be supporting marketing operational duties and transactional management with a high level of business acumen and entrepreneurial spirit which means YOU will be an integral part of the teams success.

What you bring

• At least 2 years of administrative experience in a profession services environment (such as real estate sales legal architectural construction)

• Strong organizational process orientation and time management skills

• Excellent written and verbal communication skills and interpersonal skills

• High proficiency in Microsoft Office Word Excel PowerPoint Outlook. Adobe InDesign a plus

Bonus skills and experience

• Experience working with corporate clients or occupiers of real estate

What success looks like

• Calendar & Travel Management: Coordinate complex calendars prioritize engagements book domestic/international travel and prepare detailed itineraries.

• Expense & Invoice Processing: Prepare submit and reconcile expense reports; liaise with finance to ensure timely invoicing.

• Proposal & Presentation Coordination: Develop and review pitch decks RFP responses and executive summaries; ensure consistency with Colliers branding and the teams high-impact style.

• ProjectTracking: Maintain project trackers (e.g. in CRM or SharePoint) oversee deliverable deadlines and provide proactive follow-up.

• File & Database Management: Organize and update client files manage distribution lists and ensure data integrity across platforms (CRM client portfolio technology etc.)

• Client Liaison: Serve as first point of contact for clients; coordinate information requests schedule meetings and distribute post-meeting summaries.

• Meeting Preparation: Assemble meeting briefs secure site-visit logistics and collate presentation materials.

• Follow-Up & Reporting: Draft client correspondence monitor project milestones and prepare periodic KPI reports on book-of-business growth and retention.

#LI-AS1

#LI-Hybrid

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth related medical conditions and lactation) gender identity or gender expression (including transgender status) sexual orientation marital status military service and veteran status disability protected medical condition as defined by applicable state or local law genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application pre-employment testing a job interview or to otherwise participate in the hiring process please contact for assistance.