Office Service Associate
Office Service Associate
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Job Description
Job Title
Office Service AssociateJob Description Summary
This position embodies an exceptional customer service experience to the client/colleague/end user in a corporate environment for a global professional services firm. Engage at the appropriate level to support contracted service lines to include mail print (MFD troubleshooting and maintenance) hospitality facilities and audio/visual. Pick up and deliver copy jobs faxes and packages. Assume accountability for all support functions for assigned floor(sJob Description
- Delivery and pick up USPS and accountable mail (Fed Ex UPS DHL messenger and other incoming packages throughout floors to and from mailroom-Deliver print work as needed
- Process all outgoing USPS and accountable mail
- Keep inventory of all supplies in mail areas-includes USPS and accountable mail
- Assist and notify end users of mail and shipping protocols
- Audit and update mail lists as needed
- Support confidential document shredding in accordance with stated policy
- Arrange and maintain conference rooms for meetings lunches and various events
- Maintain inventory of all office supplies (general supplies paper toner etc.)
- Prepare large volume print requests and finishing to colleague specifications
- Quality check all print work to ensure accuracy
- Use of high speed MFDs (multi-function devices)
- Provide service colleague support and 1st level maintenance for MFDs
- Monitor office for facilities related issues such as lights outages carpet stains wall damage etc. and report accordingly
- Ensure pantries have adequate supplies and replenish as needed
- Maintain coffee and ice machines
- Distribute firm wide distributions as needed; desk drops
- Post client signage as requested in designated areas
- Clean and make ready workstations/offices for new hires
- Arrange conference rooms as needed for meetings to include beverage and food set-ups
- Cover reception desk as needed for both breaks and PTO coverage
- Order food for meetings as requested
- Clean conference rooms following meetings
- Collect glass and dishware load wash and return items to designated floor locations
- Order vending machine supplies as needed
- Stock vending machines with products as needed
- Clean out refrigerators and microwaves weekly or as needed
- Monitor clean desk policy for compliance
- First level audio/visual equipment check prior to scheduled meeting time utilize established checklist
- Report issues with audio/visual equipment to ensure quick resolution
- Assist other OSAs as needed to meet demand
- Work overtime as needed to assist with special projects
- All duties as assigned
- Must assist in supporting all service lines in addition to primary role
JOB REQUIREMENTS & QUALIFICATIONS:
- Able to lift 50-75 lbs.
- General knowledge of audio/visual equipment
- High school diploma or equivalent (GED)
- Copier/fax/FedEx/postage machine knowledge
- Basic computer skills
SPECIAL SKILLS:
- Ability to multi-task and prioritize
- Good interpersonal skills
- Exceptional customer service skills
- Exceptional verbal and written communication skills
- Exceptional organizational skills
- Ability to work independently with minimal supervision
- Admirable punctuality/attendance record
A leader in facilities services with 65 years of experience. C&W Services is one of the largest facility services companies in the USA & Canada with a 65-year history of helping clients drive down operating expenses increase facility efficiency and up-time enable strategic business decisions and create positive experiences for the people who work shop learn live and play in the facilities we maintain. Were building the best team in the industry our people are the heart and vitality of C&W Services. In joining C&W Services youre joining a firm with a rich history blue-chip client list and the backing of sister company Cushman & Wakefield one of the worlds largest property advisory firms and the reason for our success is simple talented people. Visit our website at .
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
C&W Services is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.
INCO: C&W ServicesRequired Experience:
IC
Employment Type
Full-Time
