Administrative Associate IV
Administrative Associate IV
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Job Description
Full-Time
$18.191/hour
Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health dental and vision insurance mandatory retirement plan with employer contribution partial tuition waiver and a wellness program.
Applications received by July 23 2025 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.
Highlands College of Montana Tech is seeking a detail-oriented organized and motivated Administrative Assistant to support our mission of providing high-quality accessible two-year education and workforce training.
This position plays a key role in ensuring smooth daily operations and providing exceptional service to students faculty and staff. If youre passionate about education thrive in a team-oriented environment and enjoy making a difference behind the scenes we encourage you to apply!
Key Responsibilities
- Provide administrative support to the Dean faculty department heads and staff
- Manage calendars schedule meetings and coordinate events
- Prepare correspondence reports and other documents
- Greet visitors and respond to phone/email inquiries professionally
- Maintain files records and confidential student information in accordance with FERPA
- Assist with student services registration processes or departmental projects
- Operate office equipment and manage supplies
The Administrative Associate will serve as the primary point of contact for phone email and walk-in inquiries as well as providing high-level support for all of Highlands College including the Dean office staff and faculty. This person will maintain professional front-desk coverage and direct campus guests appropriately as well as coordinate appointments meetings classrooms and campus events. This person will also supervise a Highlands College work study (if needed).
Required Qualifications:
- Minimum High School Diploma or equivalent.
- Basic computer skills and proficiency with Microsoft Office Suite (Word Excel Outlook PowerPoint).
- Clear and concise written and verbal communication skills.
- Excellent organizational and time management skills.
- Ability to work independently and handle confidential information.
- Use professional phone and email etiquette and handle basic tasks e.g. copying scanning and faxing.
- Schedule in-person and online meetings using Outlook and Teams application and document meeting minutes.
- Ability to work with students faculty and the public with a positive attitude.
Preferred Qualifications:
- Two or four-year degree in business administration office administration or communications.
- 1-3 Years of experience in administrative or clerical support role.
Physical Demands
- Must be able to lift 15 pounds.
For full consideration application materialsmust be complete.
Please include:
- Cover letter addressing qualifications
- Resume
- Contact information for3 professional references.
For full consideration application materials must be complete.
Any offer of employment is contingent upon a satisfactory criminal background check.
Montana Tech is committed to providing a working and learning environment free from discrimination. As such the University does not discriminate in the admission access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race color religion national origin ethnicity creed service in the uniformed services (as defined in state and federal law) veteran status gender age political beliefs marital or family status pregnancy physical or mental disability genetic information gender identity gender expression or sexual orientation or preference. In support of the Universitys mission to be inclusive and diverse applications from qualified minorities women veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicants ability to compete in the hiring process or an employees ability to perform the duties of the job. In compliance with the Montana Veterans Employment Preference Act Montana Tech provides preference in employment to veterans disabled veterans and certain eligible relatives of veterans.
To claim veterans preference please complete the employment (veterans) preference form located on the employment page and email to You must include the job title of the position in which you are applying.
Employment (veterans) preference form
To request an accommodation for the application or interview please contact Cathy Isakson ;
Why Work at Tech
Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science engineering and technology.
In addition Montana Tech offers an attractive benefits package* which includes:
- Medical Dental and Vision Insurance with low deductibles and comprehensive coverage.
- Generous employer contribution toward monthly health care benefits worth $6.08 per hour.
- 5.9% retirement employer contribution for eligible employees
- 11 Holidays per year
- 3 weeks of Annual Leave to start
- Generous sick leave policy that can be used for sick children doctor and dentist appointments as well as bereavement.
- 6 credits of coursework free per year (fees not included)
- Life and Disability Insurance
- Reduced tuition for dependents after 4 months of employment for eligible employees
- Employee Assistance and a Wellness Program
- Optional Retirement Plan for eligible employees
- Possible remote work days with supervisor approval and eligible positions.
* Benefits are dependent on position type and terms and conditions of eligibility.
Montana Technological University Butte Montana is nestled in the Heart of the Rocky Mountains along the Continental Divide where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.
Required Experience:
Senior IC
Employment Type
Full-Time
