Administrative Officer - Alexandria, VA

ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Summary
About the Position:
This position is with the Department Of Defense Education Activity; Headquarters; Office of the Director office of the General Counsel; DoDEA Administrative Support Branch in Alexandria Virginia.

Alexandria Virginia is a city on the Potomac River just south of Washington DC.

This position is not covered by a bargaining unit

Duties
Provides comprehensive administrative support to the Office of General Counsel including managing daily operations coordinating logistics and supporting special projects.
Tracks and monitors the office budget prepares financial reports and projections and analyses and serves as the Government Purchase Cardholder for procurement of supplies and services.
Serves as the Contracting Officers Representative (COR) for designated contracts ensuring vendor compliance and coordination with contracting offices.
Oversees records and correspondence management ensuring legal and administrative files are maintained in compliance with federal and agency requirements.
Prepares reports presentations and briefing materials; conducts research and gathers data to support operational planning and process improvement efforts.
Develop long and/or short-term administrative programs to manage manpower requirements.
Administer staff reports for administration through an automated system.

Certificates/Security Clearances/Other
1. Your resume:

Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e. HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information your application will be marked as incomplete and you will not receive consideration for this position.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected you may be required to provide supporting documentation.
For additional information see: What to include in your resume.
2. Other supporting documents:
Cover Letter optional
Most recent Performance Appraisal if applicable
Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.
Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions Within-grade Grade/Range Increases and SF-50s with an effective date more than one year old).
Transcripts: This position has an individual occupational requirement and/or allows for substitution of education for experience. You MUST submit a copy of your transcript with your application package or you will be rated ineligible. You MUST scan upload and attach legible photocopies of the following transcripts:
Bachelors Transcript
Masters Transcript. This transcript is required IF it applies to you.
EDS Transcript. This transcript is required IF it applies to you.
Doctorates transcript. This transcript is required IF it applies to you.
Official Transcripts: Failure to provide copies of all applicable transcripts will result in disqualification due to incomplete application. You must scan upload and attach legible photocopies of the following official transcripts:
Bachelors Transcript
Masters Transcript. This transcript is required IF it applies to you.
EDS Transcript. This transcript is required IF it applies to you.
Doctorates transcript. This transcript is required IF it applies to you.
NOTE: Transcripts must include the date and degree was conferred. Transcripts without this information will not be reviewed and will result in disqualification. Your transcripts must clearly identify coursework required for the position you are applying for. Transcripts submitted in other languages other than English must include an official translation or will not be considered. Computer print-outs of transcripts links to transcripts grade reports copies of degree diplomas or certificates illegible copies and unofficial copies of transcripts will not be acceptable. Receipt of these documents will result in automatic disqualification.

Additional Qualifications/Responsibilities
Requirements
Conditions of Employment
Male applicants born after December 31 1959 must complete a Pre-Employment Certification Statement for Selective Service Requirement.
Proof of U.S. Citizenship required.
Direct deposit of pay is required.
One year trial or probationary period may be required.
Appointment subject to a suitability/fitness determination as determined by a background investigation.
This position requires a Tier 3 (T3) investigation
Qualifications
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee
Current Permanent Department of Defense (DoD) Civilian Employee
Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
Interagency Career Transition Assistance Plan
Land Management Workforce Flexibility Act
Priority Placement Program DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program DoD Military Spouse Preference (MSP) Eligible
Priority Placement Program DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program DoD Retained Grade Preference Eligible
Veterans Employment Opportunity Act (VEOA) of 1998


In order to qualify you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education your transcripts will be required as part of your application.

Specialized Experience: One year of specialized experience which includes which includes providing assistance with budget operations; utilizing information systems information systems to gather data; and advising employees on work and administrative matters.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09).

OR

Education: PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge skills and abilities necessary to do the work of the position such as: Public Administration or Business Administration.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:
Administration and Management
Financial Management
Planning and Evaluating
Research