Corporate Governance Assistant - 12 months FTC
Corporate Governance Assistant - 12 months FTC
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Salary Not Disclosed
1 Vacancy
Job Description
Reporting to the Senior Corporate Governance Team Manager we are seeking a Corporate Governance Assistant for a fixed 12-month contract with the possibility to extend for the right candidate. This is an entry-level position ideal for candidates starting their career in an office environment or with only a couple years experience.
Team support
Providing general support for the Corporate Governance Team on daily tasks such as:
- Keeping the physical and digital files up-to-date.
- Entering invoices (from external services providers/ lawyers/ Dutch Trade Register) of the Corporate Legal Team in the invoice processing system (IPR) for approval.
- Distributing original documents internally and externally.
- Collecting signatures from designated signatories in the Rotterdam office and returning PDF copies of signed documents as requested.
- Preparation and filing of trade register forms for the Dutch Trade Register.
- Database and records maintenance
- Assist with updating and maintaining the corporate database by entering information as directed by senior team members.
- Support the preparation and filing of trade register forms by gathering required documents and information.
- Document preparation and legalisation
- Provide support in preparing governance related documents by using existing templates and following detailed instructions from Team members.
- Support the organisation of document notarisation/legalisation by liaising with the local notary as instructed and delivering/collecting documents.
- Assisting with KYC process
- Assist with the preparation of KYC packs and related documents by collecting and organizing required materials (e.g. passport copies utility bills).
- Help gather and collate incorporation documents and ownership statements.
Qualifications :
- Candidates should have at least a vocational education background (Dutch MBO level or equivalent)
- Although no prior legal or notary experience is required it would be advantageous.
- Good command of written and spoken English; able to communicate clearly and professionally. Basic knowledge of Dutch is an advantage.
- Solid working knowledge of Microsoft Office (Word Excel Outlook PowerPoint) and basic document management systems.
- Strong attention to detail and willingness to learn.
- Ability to follow instructions and work as part of a team.
- Positive attitude and willingness to assist colleagues with various tasks.
- Reliable punctual and able to manage time effectively.
- Discretion and respect for confidentiality when handling sensitive documents.
- Proactive approach to asking questions and seeking guidance when unsure
Additional Information :
- A role at the centre of the company business with new challenges daily
- A flat and approachable organization
- An excellent working atmosphere: Friday drinks and regular office socials
- A competitive compensation and benefits package
- Mobility budget Gym subscription
- 27 days of paid annual leave
- Bespoke inhouse training focused on developing skills and substantive knowledge with scope for external training where needed and appropriate
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
