Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
An established investment firm is seeking a poised and detail-oriented Executive Assistant to support two partners in their newly established West Palm Beach office. This is a unique opportunity to join a boutique firm known for its thoughtful long-term approach to investing and its high standard of excellence.
The ideal candidate will bring professionalism discretion and a proactive mindset to a dynamic yet intimate office setting. You will serve as a key point of contact for internal and external stakeholders including high-net-worth clients and colleagues in the firms Canadian headquarters.
Key Responsibilities
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Executive Support: Manage complex calendars coordinate travel and meetings and oversee all day-to-day administrative tasks for two senior executives.
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Financial Transactions: Assist with wire transfers and the coordination of financial activities with precision and confidentiality.
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Cross-Border Communication: Liaise with the firms Canadian office on a regular basis; strong verbal and written communication skills are essential.
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Client Interaction: Handle communications and interactions with high-net-worth clients with the utmost professionalism tact and discretion.
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Office Management: Ensure the smooth operation of the West Palm Beach office anticipating needs and maintaining a highly organized environment.
Qualifications
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Proven experience in an executive assistant office manager or high-level administrative support role.
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Exceptional organizational skills and the ability to juggle multiple priorities in a fast-paced environment.
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Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
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Demonstrated discretion in handling confidential information.
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Strong interpersonal skills and a collaborative approach to problem-solving.
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Ability to work independently and anticipate the needs of busy executives.
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Notary Public certification is a strong plus.
Cultural Fit
The firm values individuals who are polished yet approachable confident yet humble. The West Palm Beach office offers a professional and easy-going environment ideal for someone who thrives in a collaborative setting while being self-motivated and resourceful.
Employment Type
Full Time
