Office Services Coordinator
Office Services Coordinator
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Job Description
Note: We have openings for the Miami and Fort Lauderdale locations. This position requires employees to be on-site five days a week.
Note: The qualified candidate for this position must have at least 1 year of experience in a legal/law firm setting.
About Our Client
Our client is a respected business law firm headquartered in Florida with a national presence and international reach. With a team of over 100 attorneys and multiple offices throughout the state they offer a dynamic and supportive work environment for administrative professionals seeking a long-term home.
Job Description
The Office Services Coordinator will report to the Office Managers and is a key member of the administrative team responsible for maintaining the day-to-day office flow and ensuring operational support across departments.
- Handle printing scanning copying and mailing needs for the office
- Pick up and distribute daily mail and packages (FedEx UPS USPS)
- Ensure outgoing shipments are correctly labeled and sent out on time
- Restock copy and printer stations daily
- Deliver inter-office mail hourly
- Assist in preparing materials and rooms for trials meetings and events
- Perform light copier maintenance (e.g. toner paper orders basic troubleshooting)
- Keep conference rooms and common areas clean and stocked
- Coordinate delivery schedules and make occasional local pickups/drop-offs
- Support office supply and kitchen inventory management
- Cover receptionist desk when needed
- Participate in office setup and cleanup for special events
- Other duties as assigned
Qualifications
- High school diploma or equivalent
- Minimum of 1 year of experience in a legal/law firm setting
- Strong communication and interpersonal skills
- Proficient in Microsoft Office (Word Outlook Excel)
- Able to handle physically active tasks (lifting up to 10 lbs event setup/cleanup)
- Must be flexible to work occasional overtime or adjust hours for early arrivals/late departures
Why This Is a Great Opportunity
- Stable full-time schedule with overtime opportunities
- Excellent benefits including health dental vision 401(k) with matching and PTO
- Opportunity to join a respected growing law firm with a collaborative team culture
- Hands-on role that offers a variety of responsibilities in a professional setting
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Required Experience:
IC
Employment Type
Full-Time
