Sr Office Services Coordinator
Sr Office Services Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
About the Role
As an Office Services Sr. Coordinator you will assist with providing administrative support to a large team or department. This role supports the Office Operations function and is responsible for providing office support to a Life Sciences/Pharmaceutical client.
This is an onsite role Monday through Friday based in San Diego CA.
What Youll Do
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Assist concierge in general clerical duties including tracking packages posting mail arranging messenger services and providing notary services.
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Schedule and coordinate on-site meetings by reserving multiple conference rooms ordering equipment and coordinating catering needs.
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Perform administrative duties specific to the department such as conducting research updating databases and preparing collateral materials for mass mailings.
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Receive and direct incoming calls and visitors to appropriate personnel.
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Oversee the opening sorting prioritizing and distributing of inbound mail.
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Coordinate services for outbound mail.
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Understand work routines and standards; apply knowledge across various procedures and systems.
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Draft reports and correspondence; respond to common inquiries or complaints from clients coworkers or supervisors.
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Recognize and solve routine and occasional non-routine problems without needing supervisory approval.
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Evaluate and select solutions from pre-established options.
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Impact team outcomes through the quality of service and information provided.
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Follow standard procedures and practices with moderate supervision.
What Youll Need
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High School Diploma or GED (or equivalent experience) with 23 years of related work experience.
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Solid understanding of office work routines standards and the ability to apply knowledge across processes and systems.
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Strong written and verbal communication skills to explain detailed or complex information clearly.
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Proficient knowledge of Microsoft Office products (e.g. Word Excel Outlook).
Employment Type
Full Time
