Paralegal-Governance

POSITION SUMMARY:

The Paralegal - Governance works with the Assistant Corporate Secretary and the Governance team of Millimans Legal Department primarily related to support of Millimans entity portfolio. Tasks will have direct visibility to C-Suite executive team and shareholders. The Governance Team is currently working on building out its entity management system and the new team member will play a key role in continuing to develop this tool.

RESPONSIBILITIES:

Board of Directors and Committees:

• Prepare and proof quarterly agendas and minutes; draft documents as necessary; communicate with presenters and authors of materials; calendar meetings; create surveys; route documents for signature.
• Create electronic files and manage data to ensure databases and spreadsheets are accurate and current including verifying entering updating and compiling data when required.
• Research projects and respond to information requests.
• Assist with maintaining SharePoint sites libraries and forms for accuracy and ease of access including assistance with management of internal mailing lists and security permissions.

Assist with Millimans entity portfolio generally including but not limited to:

• Scan upload file and organize documents in our entity repositories; calendar entity-related deadlines; and coordinate mailing of sensitive documents.
• Support internal and external information requests including for vendor KYCs and client RFPs.
• Build out entity management system: support with training users and managing system such as data entry and configuration management including organizing reviewing maintaining and auditing relevant records and processes on a regular basis.

For assigned entities in either US EMEA or APAC:

• Assist with annual general meetings and board meetings; prepare notices materials and/or agendas as needed
• Draft and prepare entity governance documents such as but not limited to consents resolutions minutes POAs intercompany agreements organizational charts and formation documents; officer and director onboarding and offboarding and processing other regulatory requirements.
• Review entity organizational documents and draft certificates certifying same
• Respond to regulatory inquiries audits and third-party requests for information
• Detect resolve and prevent compliance deficiencies and regulatory risks
• Evolve maintain and update compliance databases including minute book maintenance
• Timeline management and calendaring
• Attend meetings related to entities

Managing Inbox:

• Manage Governance team inbox including but not limited to: Serve as a first line liaison to company personnel and external parties throughout the globe for general questions and requests related to corporate governance on a timely basis and organizing emails for future reference and recordkeeping.

Support the shareholder recordkeeping and related processes including but not limited to:

• Assist with data entry on trackers and databases; draft and edit documents; scan upload file and organize documents; communicate with shareholders; partner with the Finance and HR departments primarily and other departments as needed to support the development implementation and completion of various shareholder processes.
• Research and compile data to respond to information requests.
• Assist with maintaining SharePoint sites document libraries and forms for accuracy and ease of access including assistance with management of internal mailing lists and security permissions.

Other Tasks/Duties:

• Identify opportunities to continuously improve and document processes for the team while also adhering to Operational Risk Management and Data Protection and Privacy objectives of the department
• Create electronic files and manage data databases checklists and spreadsheets including verifying entering updating and retrieving data when required for additional governance team activities as may arise such as supporting task forces team meetings retreats conference attendance etc.
• Support tracking of invoices and expense reports on Concur.
• Coordinate physical and digital signatures with company officers when necessary.
• Other duties to carry out the goals of the Governance team as assigned.

SKILLS & QUALIFICATIONS REQUIRED:

• Minimum 3 years of applicable experience.
• Bachelors Degree.
• Demonstrated ability to work in a confidential office environment with access to sensitive materials and information.
• Strong attention to detail and accuracy are essential
• Strong organizational skills with ability to handle multiple priorities and reliably meet expected deadlines
• Highly proficient in Microsoft Word Excel PowerPoint Outlook and Adobe Acrobat Pro
• Excellent verbal/written communication skills
• Ability to work both independently and in a team environment
• Resourceful flexible and with a desire to learn
• Must be located or willing to relocate to the Seattle area.

SKILLS & QUALIFICATIONS PREFERRED:

• Prior experience managing small to mid-size projects.
• Prior experience working with entity management software.
• Prior experience as Administrator in SharePoint and Microsoft Office 365.
• Prior experience working on Board of Director meetings and/or with subsidiary data management

LOCATION:

This is a hybrid role. The person in this role will be required to work out of Millimans Seattle office at least 3 times a week. This job posting is expected to close on August 30^th 2025.

COMPENSATION:

The overall salary range for this role is $65120 - $104280. A combination of factors will be considered including but not limited to education relevant work experience qualifications skills certifications etc.

ROLE CLASSIFICATION:

This is a fulltime non-exempt overtime eligible role; overtime eligible after 40 hours of work.

BENEFITS:

We offer a comprehensive benefits package designed to support employees health financial security and well-being. Benefits include:

• Medical Dental and Vision Coverage for employees dependents and domestic partners.
• Employee Assistance Program (EAP) Confidential support for personal and work-related challenges.
• 401(k) Plan Includes a company matching program and profit-sharing contributions.
• Discretionary Bonus Program Recognizing employee contributions.
• Flexible Spending Accounts (FSA) Pre-tax savings for dependent care transportation and eligible medical expenses.
• Paid Time Off (PTO) Begins accruing on the first day of work. Full-time employees accrue 15 days per year and employees working less than full-time accrue PTO on a prorated basis.
• Holidays A minimum of 10 paid holidays per year.
• Family Building Benefits Includes adoption and fertility assistance.
• Paid Parental Leave Up to 12 weeks of paid leave for employees who meet eligibility criteria.
• Life Insurance & AD&D 100% of premiums covered by Milliman.
• Short-Term and Long-Term Disability Fully paid by Milliman.

ABOUT MILLIMAN:

Independent for over 77 years Milliman delivers market-leading services and solutions to clients worldwide. Today we are helping companies take on some of the worlds most critical and complex issues including retirement funding and healthcare financing risk management and regulatory compliance data analytics and business transformation.

Through a team of professionals ranging from actuaries to clinicians technology specialists to plan administrators we offer unparalleled expertise in employee benefits investment consulting healthcare life insurance and financial services and property and casualty insurance.

EQUAL OPPORTUNITY:

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation national origin disability or status as a protected veteran.