Executive Assistant
Executive Assistant
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Job Description
Job Description
Vertex Pharmaceuticals Incorporated is looking to hire an Executive Assistant to support the Senior Vice President Global Commercial Strategy (GCS) in Boston MA. This position is responsible for performing a variety of complex administrative duties for the SVP and at least 1 additional senior member of his team.
The Executive Assistant must be a leader with proven experience in building collaborative relationships among his/her superiors peers and subordinates. The successful candidate is a self- starter and able to understand the business priorities and work with little supervision. The candidate must have strong achievement drive with an impeccable work ethic able to provide full support for the SVP and at least 1additional senior member of his team.
Key Duties and Responsibilities:
Manages and maintains calendar management requiring interaction with both internal and external executives and assistants as well as consultants to coordinate a variety of complex meetings and travel. Able to manage calendars across various Vertex offices and time zones
Meets negotiated deadlines demonstrating initiative and independence in completing tasks. Frequently meets and anticipates needs; consistently recognizes ways to offer additional support completing tasks to satisfaction
Manages administrative document preparation file maintenance and storage with accuracy and in a timely manner. Utilizes expert administrative skills to create quality documentation and office systems; acts independently with minimal supervision. Consistently produces high quality work
Demonstrates proficiency in preparing meeting materials such as Power Point presentations agendas minutes making reservations planning dietary needs scheduling travel arrangements communicating essential information to participants etc.
Operates computer and other office equipment in preparation editing and distribution of various administrative documents and correspondence. Exhibits high degree of computer knowledge and word processing skills to creatively accurately and efficiently produce various documents especially Power Point
Uses good judgment in setting work priorities planning and organizing workload in the midst of many interruptions. Demonstrates ability to work with deadlines and handles emergent situations calmly
Acts as confidential assistant preserving the confidentiality of information related to the organization and staff. Assists with confidential and/or sensitive matters; provides explanation and support where needed
Positively represents the team and Company to internal and external contacts including company executives Board members potential business partners and vendors
Demonstrates poise and flexibility in a fast paced and dynamic environment. Able to prioritize and manage multiple projects simultaneously and follows through on issues in a timely manner
Knowledge and competence with personal computer to include multiple data bases Excel Power Point and Microsoft Office
Provide administrative support when possible to enable the broader engagement and team activities across the GCS organization
Knowledge and Skills:
Strong work ethic with high standards exuding high energy and self confidence
Demonstrates good judgment and discretion on a consistent basis
A team player who is helpful and constructive always interested in helping others succeed
Has a flawless attention for details
Ability to navigate and be successful in a fast-paced highly-matrixed dynamic work environment
A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases their families and society
Effective communication skills both verbal and written
Embody the Vertex Core Values of Uncompromising Commitment to Patients Fearless Pursuit of Excellence Innovation is Our Lifeblood and We Wins
Education and Experience:
Bachelors Degree or equivalent experience
7 years of experience as an Executive Assistant in a fast paced dynamic corporate environment supporting senior level executives
Supporting leader(s) in Pharma Biotechnology or Technology industries a plus
Pay Range:
$89600 - $134400Disclosure Statement:
The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors including skills competencies experience and other job-related factors permitted by law.
At Vertex our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career financial family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter) educational assistance programs including student loan repayment a generous commuting subsidy matching charitable donations 401(k) and so much more.
Flex Designation:
Hybrid-Eligible Or On-Site EligibleFlex Eligibility Status:
In this Hybrid-Eligible role you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertexs Policy on Flex @ Vertex Program and may be changed at any time.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry ethnicity disability veteran status genetic information sexual orientation marital status or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager or contact Talent Acquisition at
Employment Type
Full-Time
