Payroll ManagementoPrepare and process bi-weekly payroll for organization of 200 employeesoManage input and validate payroll data for salaried and hourly/time sheet employeesoCalculate and document all payroll/withholding adjustments and communicate with affected employees with high levels of customer serviceoPrepare accounting entries bank account transfer requests and School Committee voucher/sign off documentationoUpdate payroll expense budget forecasts after each pay periodoReconcile employee deductions and retiree contributions for benefits programs vs. invoices paid by employer tie out to General Ledger and propose accounting adjustments as neededFinancial Management & AccountingMaintain the General Ledger system including account setup receipts deposits transfers accounts payable/payroll warrants journal entries and budget entriesManage comprehensive accounting records for federal state and local grants including preparation of reimbursement requests and Final Financial ReportsMonitor the Operating Budget and create detailed financial reports and forecasts upon requestClose the accounting system at fiscal year-end and complete the End-of-Year Report in accordance with state requirementsManage accounting oversight for student activity accounts in accordance with MA General Laws and School Committee policyBudget Support & ForecastingoContinuously updating and maintaining personnel expense forecasts for current fiscal yearoPreparing annual forecasts for future year budgetary expenses including salaries insurance and energy utilitiesoPrepare budget to actual reports and support department managers in their budget management effortsData Management & System OversightEnsure high levels of accuracy in each of the main Business Office software databases (accounting payroll staff attendance and student information system) by entering importing/exporting reviewing validating and correcting dataEnable accurate tracking of employee status changes by assisting in creation and maintenance of internal reportsGather financial information from software programs and invoice records to enable tracking of cash usage financial viability and key metrics for various district programs (e.g. food service athletics)Benefits Administration & ComplianceReconcile withholding accounts including dental health life and vision insuranceCoordinate Medicaid submissions and related compliance activitiesAudit Support & ReportingServe as primary point of contact for various audits including financial statements workers compensation student activities and GASB75 OPEB valuationsPrepare audit documentation and respond to auditor inquiries in a timely mannerEnsure compliance with all state and federal reporting requirementsAdministrative SupportAssist in contract and procurement documentation when requestedWork closely and provide back up support as needed to Accounts Payable Treasury Human Resources and other administrative functions Perform other duties as assigned by the Director of Finance and Operations
District Accountant
