Administrative Coordinator- Oncology

Join Our Team!

The Oncology Department at St. Jude Childrens Research Hospital is seeking anAdministrative Coordinatorto join our Administrative Operations team. This is an exciting opportunity to work alongside faculty leadership and key internal and external stakeholders to supportlarge-scale research symposiumsOncology-sponsored eventskey departmental meetingsstrategic initiativeshigh-profile recruitment efforts anddepartmental onboarding.

As an Administrative Coordinator you will also support faculty members and play a pivotal role in mentoring junior administrative team members as well as collaborating with colleagues to ensure the continued success of the Oncology Department.

We are looking for a candidate who is highly organized detailed oriented and has proven experience in managing large-scale events including symposiums and medical conferences and faculty and staff recruitment. The ideal candidate will possess strong project management skills excellent communication abilities and a thorough understanding of logistics budgeting and compliance requirements. Proficiency with SharePoint OneNote Outlook Teams Workday Canva and Cvent is desired.

At St. Jude youll be part of ahighly collaborative work culturethat inspires you to be your best every day. We offer numerous opportunities forlearning and professional growth allowing you to shape a career path that aligns with your goals. Additionally youll enjoy the benefits of working for aworld-class institution includinggenerous paid time offwork-life balance andconvenient on-campus resources.

Join us and discover why St. Jude is consistently recognized by employees on Glassdoor as a Best Place to a difference with us.

Apply today!

Job Responsibilities:

• Coordinate all aspects of event planning from start to finish including venue selection vendor selection scheduling contracting and budgeting.

• Manage vendor relationships including caterers AV providers decor and transportation services.

• Collaborate with speakers sponsors and exhibitors to confirm participation and meet their needs.

• Arrange travel and accommodation logistics for speakers and attendees.

• Coordinate audiovisual and technical support for in-person and virtual sessions.

• Supervise event staff and volunteers during setup execution and breakdown.

• Maintain clear communication with cross-functional teams during the event planning process.

• Manage the day-to-day administrative activities as the key point of contact for multiple areas like office supply management calendar management email and phone correspondence tracking and maintaining vendor contract mail management event coordination badging visitor management coordination with other teams on matters of financial systems etc.

• Coordinate/ liaison with internal teams as well as external vendors to accomplish goals for own department.

• Create a filing system develop standard reports maintain databases and spreadsheets to provide accurate and timely information while protecting data confidentiality.

• Support a senior faculty member or multiple leaders in managing their communication general administrative tasks CVs and bio sketch management and participate in special projects/ activities.

• Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.).

• Support the management of compliance issues.

• May mentor junior members of administrative team.

• Provide individual faculty support as needed to support departmental operations.

• Perform other duties as assigned to meet the goals and objectives of the department and institution.

• Maintains regular and predictable attendance.

Minimum Education and/or Training:

• High school diploma/GED required.

• Bachelors degree preferred.

Minimum Experience:

• Minimum Requirement: 6years experience in administration or related area.

• Experience Exception: Bachelors degree and 2 years experience in administration or related area.

• Experience in event coordination and vendor management.

• Experience in managing communication with variety of stakeholders with tact and sensitivity.

• Experience managing documentation generating reports and doing simple analysis.

• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets experience and training licensure and certifications and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $26.00 - $45.50 per hour for the role of Administrative Coordinator- Oncology.

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St. Jude Childrens Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.