Senior Secretary
Senior Secretary
Posted on :
11-07-2025
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1 Vacancy
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Job Description
PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE
Job ID: 31953
Agency: Department of Human Services
Location:Sioux Falls SDSalary: $19.97-$23.49 Hourly depending on qualifications
Pay Grade: F
Closing Date: 7/21/25
This is a Full-Time 40 Hours Weekly position with the Department of Human Services - Service to the Blind and Visually Impaired (SBVI). For more information on the Department of Human Services SBVI please visit .
About DHS:
The South Dakota Department of Human Services encompasses a broad field dedicated to offering services that support older adults and individuals with disabilities. Our programs promote independence and inclusion through person-centered services. DHS comes together with the common goal of bettering the lives of South Dakotans.
DHS strives to create an environment where people are inspired and challenged to create excellence grow their skills discover advancement opportunities and are rewarded for their contributions. Join our team as we focus on helping our fellow human beings overcome adversity and reach their full potential.
Our Benefits Include:
Click to view additional benefits information: .
Job Summary:
See What You Can Do! Are you a highly organized multitasker who thrives in a dynamic office environment The SD Rehabilitation Center for the Blind is seeking a Senior Secretary to support our mission of empowering individuals with vision loss. In this role youll be the backbone of our daily operations-managing phones organizing files creating payment vouchers and keeping schedules and reports running smoothly. Youll also assist staff with technology support program activities like Low Vision Clinics and Transition Week and help track important data. If you enjoy juggling a variety of tasks working with a purpose-driven team and making a difference in peoples lives wed love to have you apply! Experience with administrative processes attention to detail and strong communication skills are key. Come help us create an environment where independence and opportunity are always in sight.
Key job functions include:
Office Support & Organization
Answer and route phone calls; assist staff and clients professionally
Maintain physical and digital office filing systems
Track organize and assist in preparing client schedules weekly with Center Counselor
Financial & Procurement Processes
Process invoices create payment vouchers and track payment status
Assist with procurement card statements and monthly billing submissions
Order office and program supplies using approved state purchasing systems
Client & Program Coordination
Manage client files and assist with onboarding referrals
Coordinate surveys and certificates for completed training programs
Help facilitate events such as Transition Week Low Vision Clinics and quarterly workshops
Technology & Data Tracking
Provide basic tech support to staff and maintain training computers
Update software and assist with adaptive technology tools
Maintain attendance and reporting documents (including Power BI input)
Communication & Reporting
Compile and submit reports for client attendance training hours satisfaction surveys and inventory
Support outreach efforts by distributing flyers forms and templates to field staff
Fleet & Facility Support
Schedule and track maintenance for the state vehicle
Manage postage mailings and errands for Center operations
The Ideal Candidate Will Have:
The ideal candidate is organized dependable and enjoys keeping things running smoothly behind the scenes. Theyre comfortable juggling a variety of tasks-from answering phones and managing schedules to handling paperwork and supporting staff with basic tech needs. A good eye for detail strong communication skills and experience with office software are important. This person should be proactive flexible and ready to help out wherever needed all while keeping client services and team support a top priority.
Knowledge of:
Skill to:
Ability to:
Additional Requirements: To be considered please attach your resume.
This position is eligible for Veterans Preference per ARSD 55:10:02:08.
NCRC: If you possess a National Career Readiness Certificate please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays generous vacation and sick leave accrual dental vision and other insurance options and retirement benefits. You can view our benefits information at . This position is a member of Class A retirement under SDRS.
Must apply online:
You must apply online emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email:
An Equal Opportunity Employer
#LI-Onsite
Job ID: 31953
Agency: Department of Human Services
Location:Sioux Falls SDSalary: $19.97-$23.49 Hourly depending on qualifications
Pay Grade: F
Closing Date: 7/21/25
This is a Full-Time 40 Hours Weekly position with the Department of Human Services - Service to the Blind and Visually Impaired (SBVI). For more information on the Department of Human Services SBVI please visit .
About DHS:
The South Dakota Department of Human Services encompasses a broad field dedicated to offering services that support older adults and individuals with disabilities. Our programs promote independence and inclusion through person-centered services. DHS comes together with the common goal of bettering the lives of South Dakotans.
DHS strives to create an environment where people are inspired and challenged to create excellence grow their skills discover advancement opportunities and are rewarded for their contributions. Join our team as we focus on helping our fellow human beings overcome adversity and reach their full potential.
Our Benefits Include:
- 15 days/120 Hours of Vacation Leave
- 14 days/112 Hours of Sick Leave
- 11 Paid Holidays
- Employee health insurance includes plan with a $0 premium for employee-only coverage
- Flexible Benefits - Dental Vision Life Insurance Critical Illness and more
- Paid Parental & Family Medical Leave
- 6% Fully Matched Retirement Plan
- Reduced Tuition for In-State Colleges/Universities
- Employee Wellness Program
- Continued Education/Training Opportunities
Click to view additional benefits information: .
Job Summary:
See What You Can Do! Are you a highly organized multitasker who thrives in a dynamic office environment The SD Rehabilitation Center for the Blind is seeking a Senior Secretary to support our mission of empowering individuals with vision loss. In this role youll be the backbone of our daily operations-managing phones organizing files creating payment vouchers and keeping schedules and reports running smoothly. Youll also assist staff with technology support program activities like Low Vision Clinics and Transition Week and help track important data. If you enjoy juggling a variety of tasks working with a purpose-driven team and making a difference in peoples lives wed love to have you apply! Experience with administrative processes attention to detail and strong communication skills are key. Come help us create an environment where independence and opportunity are always in sight.
Key job functions include:
Office Support & Organization
Answer and route phone calls; assist staff and clients professionally
Maintain physical and digital office filing systems
Track organize and assist in preparing client schedules weekly with Center Counselor
Financial & Procurement Processes
Process invoices create payment vouchers and track payment status
Assist with procurement card statements and monthly billing submissions
Order office and program supplies using approved state purchasing systems
Client & Program Coordination
Manage client files and assist with onboarding referrals
Coordinate surveys and certificates for completed training programs
Help facilitate events such as Transition Week Low Vision Clinics and quarterly workshops
Technology & Data Tracking
Provide basic tech support to staff and maintain training computers
Update software and assist with adaptive technology tools
Maintain attendance and reporting documents (including Power BI input)
Communication & Reporting
Compile and submit reports for client attendance training hours satisfaction surveys and inventory
Support outreach efforts by distributing flyers forms and templates to field staff
Fleet & Facility Support
Schedule and track maintenance for the state vehicle
Manage postage mailings and errands for Center operations
The Ideal Candidate Will Have:
The ideal candidate is organized dependable and enjoys keeping things running smoothly behind the scenes. Theyre comfortable juggling a variety of tasks-from answering phones and managing schedules to handling paperwork and supporting staff with basic tech needs. A good eye for detail strong communication skills and experience with office software are important. This person should be proactive flexible and ready to help out wherever needed all while keeping client services and team support a top priority.
Knowledge of:
- basic technology troubleshooting with the ability to assist staff with simple tech issues and help maintain software on training computers;
- office software and such as Microsoft Office (Word Excel Outlook) and willing to learn tools like Power BI and state systems for accounting and procurement; and
- effective communication must be comfortable speaking with clients coworkers and external contacts in person on the phone and by email.
Skill to:
- pay close attention to detail;
- stay organized and effectively manage priorities - must keep track of multiple tasks schedules and deadlines without letting things slip through the cracks;
- accurately complete forms process payments update records and track data without errors;
- listen attentively and convey information to others in a professional manner;
- stay organized to effectively perform all functions of the job in a timely fashion; and
- use computerized case management and electronic filing systems.
Ability to:
- work independently and with a team - Self-motivated and able to take initiative while also working well with a variety of staff and departments;
- have customer service mindset - Patient respectful and helpful when interacting with clients especially individuals who are blind or visually impaired;
- use Discretion and confidentiality - Trustworthy when handling client records surveys and sensitive information;
- be Flexible and adaptable - Comfortable adjusting to changing schedules priorities and special projects throughout the year;
- write meaningful concise and accurate correspondence;
- apply decision-making principles to adjust programming on a day-to-day basis; and
- be comfortable with financial tasks - Experience processing invoices creating vouchers handling receipts and submitting reports.
Additional Requirements: To be considered please attach your resume.
This position is eligible for Veterans Preference per ARSD 55:10:02:08.
NCRC: If you possess a National Career Readiness Certificate please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays generous vacation and sick leave accrual dental vision and other insurance options and retirement benefits. You can view our benefits information at . This position is a member of Class A retirement under SDRS.
Must apply online:
You must apply online emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email:
An Equal Opportunity Employer
#LI-Onsite
Required Experience:
Senior IC
Employment Type
Full Time
Key Skills
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