Office Manager
Office Manager
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Job Description
Morgan Lewis & Bockius LLP one of the worlds leading global law firms with offices in strategic hubs of commerce law and government across North America Asia Europe and the Middle East currently seeking an Office Manager for our Miami office. This position will report to the Regional Director of Administration.
As the primary day-to-day onsite manager the Office Manager is responsible for providing our lawyers clients and other professional staff with highly skilled client-service focused support teams through the management of the secretarial staff direct reports in the areas of Facilities and Office Services and related support functions in an efficient and cost-effective manner. The ideal candidate must be a self-motivated high-energy and results-oriented individual who can establish trust and credibility quickly and be an effective team player.
This position will reside in our Miami office with a hybrid in-office/remote working schedule as business needs allow.
Key responsibilities of this position include:
Direct supervision of office secretarial staff facilities and other support staff. This person also liaises with building management and third-party vendors contractors and external support teams.
Provides strategic support to the partners.
Participates in office management committee meetings and/or partner meetings: prepares agendas attends and participates in meetings monitors follow-up action items at the discretion of and in cooperation with the local Office Managing Partner.
Provides staff support and leadership for business planning and analysis.
Ensures staffing allocations are consistent with firm and office guidelines.
Informs Chief Administrative Officer as well as Regional Director of Administration US of developments affecting the office operations.
Establishes and adheres to annual budget monitors expenditures and communicates reasons for variance to the Chief Administrative Officer develops solutions to budget variances as appropriate.
Reviews and approves certain expense forms; approves all accounts payable for local operations budget.
Performs regular expense reduction analysis; develops programs for reducing expenses when possible.
Provides leadership to staff by setting direction and priorities ensuring balanced workloads resolving internal staff issues communicating all appropriate information building effective teams and delegating as appropriate.
Facilitates the development of staff by providing opportunities and support; regularly coaches evaluates and recognizes staff performance and accomplishments.
Conducts performance and salary reviews for assigned staff; recommends compensation adjustments.
Prepares and communicates the office Business Continuity Plan.
Establishes maintenance standards and practices; supervises management of physical facilities.
Coordinates office aesthetics and general appearance.
Establishes security and safety standards/procedures.
Oversees office space needs for all office personnel and visiting lawyers.
Communicates regularly with office and Firm management.
Ensures compliance with firm policies and procedures including interpretation communication administration and implementation.
Provides support to all firm lawyers requiring remote office services.
Provides and oversees direction and guidance relative to office social events.
Performs other duties as assigned.
Experience & Qualifications:
Bachelors degree (B.A.) from a four-year college or university.
A minimum of seven (7) years of progressively responsible business experience with supervisory experience preferred.
Excellent communication interpersonal and organizational skills.
Ability to interact well with all levels of management and staff.
Strong attention to detail.
Sound judgment and discretion.
Demonstrated problem-solving skills.
Proficiency with Microsoft Office; familiarity using a CRM system WebEx and Microsoft Teams; and the ability to adapt to new software programs and platforms.
Experience implementing skills-based and other developmental training programs is a plus.
Experience in a law firm or other professional services environment strongly preferred.
Qualified candidates must apply online by visiting our website at and selecting Careers.
#LI-Hybrid
Morgan Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act the following link contains the Firms California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability religious belief or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process please contact Talent Acquisition at 888.534.5003 or
If hired your employment relationship with the firm will be on an at-will basis meaning that the firm may modify the terms and conditions of your employment at any time and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice although reasonable notice would be expected.
Required Experience:
IC
Employment Type
Full-Time
