Records Management Specialist (0575)

Work for Our Water Resources.

Help protect one of Floridas most vital resources water with a career at theSouthwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources minimize flood risks and ensure the publics water needs are met. We serve a population of nearly 6million people in west-central Florida as directed by state law.

Join ourGeneral Services Bureau

Support our Records Services Section using your public records and/or records management expertise. The Records Management Specialist will be responsible for processing public records requests ensuring that established time standards are met and provides support to records scanning projects to include quality assurance of digital images. You will have the opportunity to support the Districts records management program by serving as a contact for all Bureaus and Sections regarding the Districts records retention policies procedures and processes. This position will also assist staff with the records storage and retrieval process utilizing the records tracking software. Duties will require some knowledge of records management public records and digital imaging. Youll have the chance to work with a wide range of teams in this promising position each of which plays a vital role in our efforts to preserve our most valuable natural resources.

District employees are offered an excellent total rewards package that includes:

• Florida Retirement System (FRS) District Total Contribution 13.63%
• 9 paid holidays ( 1 floating holiday)
• Generous vacation and sick leave
• Paid Parental Leave including Maternity Bonding and Family Supportive Work Program
• Medical and dental insurance (91- 97% District paid)
• Vision insurance
• Deferred Compensation Program
• Basic and voluntary life and AD&D insurance
• Long-term disability (District Paid)
• Prescription drug coverage & mail order program
• Health savings & flexible spending accounts

• Flexible schedule for work-life balance
• Legal and Identity Theft protection
• Wellness program
• Public service loan forgiveness qualified employer
• Tuition reimbursement ($5250/year)
• State adoption benefit qualified employer
• Employee Assistance Program (EAP)
• Transfer in years of service for other public sector work towards the FRS program and sick time

Starting Compensation
Records Management Specialist 5 $38188.80 - $43436.95
Records Management Specialist 6 $40705.60 - $46283.51

Thestarting hourlyrange is included for theBusiness Process Technicianprofile which reflects theminimum to approximately 25% of the respective pay grade. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance.

Essential Functions

• Process public records requests ensuring established time standards are met.

• Perform an established quality assurance (QA) process of digital images to ensure they are compliant with regulations applicable to public records.

• Review and process newly created boxes in the records tracking software. Print labels for boxes as required. Process box orders and box pick-ups twice daily and as needed.
• Support the Districts Records Management program by serving as contact for all Bureaus and Sections regarding the Districts records retention policies procedures processes; as well as utilizing the records tracking storage and retrieval software.

Working Conditions

Employee works in a standard office environment. Performs continuous repetitive tasks (to include keyboarding) with one or both hands. Occasionally lifts and carries objects weighing 10 to 40 pounds. Frequently requires bending and reaching above shoulder level. Possible travel to other offices or into the field is accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employeemaybe subject to call-in outside of regularly scheduled work hours or required to be on call including on nights weekends or holidays to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Required Credentials for Records Management Specialist

Records Management Specialist 5

• High School Diploma and Ten (10) years related work experienceORAssociates degree or higher andEight (8) years related work experienceORBachelors degree (or higher) and Six (6) years related work experience
• Valid drivers license

Records Management Specialist 6

• High School Diploma and Eleven (11) years related work experience OR Associates degree or higher and Nine (9) years related work experience ORBachelors degree (or higher) and Seven (7) years related work experience
• Valid drivers license

Preferred Credentials for Records Management Specialist

• Knowledge of Document Management (processes tools techniques and technologies for storage retrieval and effective management of electronic documents)
• Knowledge of Public Records and Records Management principles and practices.
• General office experience to include using a keyboard and Microsoft applications
• Customer service experience

Application Process

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete in full the District employment application. Incomplete applications will not be considered. A resume will not be considered as a substitute for the required District application for the purpose of qualification. Applicants who are within 30 days of graduation if selected are not allowed to start until all minimum qualifications are met.

Additional Details

This position is typically scheduled to work 40 hours per week Monday to Friday out of the Brooksville FL office. This position is eligible for overtime compensation for hours worked over 40 hours in a week.

Travel Required

travel using District vehicle within Districts coverage area.

Accepting applications until July 21 2025 at 4:00 PM

About Us

The District is responsible for managing the water resources for west central Florida which includesapproximately 10000 square miles of territory spanning 16 counties and serving more than 6 million residents. Established in 1961 as a flood-protection agency our objective is to meet the needs of current and future water users protect and preserve our water resources manage the water supply protect water quality and preserve water-related functions.

Start and grow your career with the District! The District prides itself on providing a positive work environment that engages and supports our employees through flexible and remote work schedules. We provide and support learning and development for staff at all levels including conferences association memberships and formal education. Let us know if you have previous public sector experience that may allow for additional perks! Click on the link to apply.

#WorkForOurWater

Equal Employment Opportunity/Veterans Preference/Drug-Free Workplace/Tobacco Free Campuses.

All applicants shall receive equal consideration and treatment in employment without regard to race color religion ancestry national origin age sex marital status familial status or medical condition. All recruitment hiring placements transfers and promotions will be on the basis of individual skills knowledge and abilities and the feasibility of any necessary job accommodation(s).

The Southwest Florida Water Management District (District) does not discriminate on the basis of disability in regard to job application procedures hiring and other terms and conditions of employment. It is further the policy of the District to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require reasonable accommodation in completing an application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to the Human Resources Office Chief at 2379 Broad St. Brooksville FL 34604-6899; telephone or 1- (FL only); or email .If you are hearing or speech impaired please contact the agency using the Florida Relay Service 1- (TDD) or 1- (Voice). In the event of a complaint please follow the grievance procedure located at District participates in E-Verify employment eligibility verification. We will provide the Social Security Administration (SSA) and if necessary the Department of Homeland Security (DHS) with information from each new employees Form I-9 to confirm work authorization.

The District does not sponsor applicants for work visas.